Purchasing AgentBuyer

Position Purpose:

The Purchasing Agent/Buyer orders supplies and equipment by preparing and processing Purchase Orders via Requisitions and follows up until the item is received accepted and paid for under the general supervision of the Director of Materials Management. Demonstrates the mission of HRMC by displaying REACH our core value system:

• Respectful We value the unique talents ideas contributions and circumstances of each individual.
• Engaged We value being active positive participants at work and in our communities.
• Available We value providing local access to care for our communities while being present for each other.
• Competent We value knowledgeable peoplecentered innovative and technology driven teams.
• Helpful We value always helping others with kindness and compassion.

Essential Job Functions:

• Handles all supply requests appropriately from Departments throughout the Facility.
• Prepares and processes Purchase Orders as necessary and follows up until item is received accepted and paid for.
• Obtains prices quotes and other product information for user departments.
• Assists staff in properly preparing Requisitions for special purchase items.
• Consults with departments regarding substitutions if original items are not available.
• Reviews backorder files and deals appropriately with followup on backorder issues.
• Reviews inventory of stock items to assure stock is consistent with usage.
• Initiates orders on depleted stock in timely manner.
• Arranges with vendors for replacement of defective items delivered and coordinates product returns.
• Corresponds with vendors concerning shipments delivery shortages substitutes and price changes.
• Analyzes requisitions received makes certain that cost is within authorized limits or has necessary approval decides most appropriate method of purchase.
• Manages perpetual inventory of materials on hand to maintain adequate supply levels in the Hospital and coordinates timely supply distribution.
• Match invoices that have Purchase Orders via Invoice Matching in Cerner. Adjust pricing as needed and deliver completed invoices to AP Department for payment.
• Prepare returns on items that need to be repaired using a Returned Goods Shipping Voucher.
• Create new items numbers for chargeable and nonchargeable items.
• Count Inventory & adjust item balance as needed.
• Create new Vendors in Cerner as needed.

Other Job Duties:

• Organize storeroom as needed.
• Assumes operational responsibility for the department in the Directors absence.
• Assist in checking in and putting away supplies when needed.
• Fill Requisitions and deliver supplies when needed.
• Receive Purchase Orders as needed.
• Participate in activities/leadership development as assigned.
• Perform other duties as assigned.

Qualifications: (Minimum Education and Experience)

• Prefer at least one year post high school education in secretarial or related studies.
• Prefer at least 2 years experience as Hospital Buyer.
• Visual auditory and speech acuity requisite to verbal and written communication with hospital staff and vendor representatives.

Knowledge Skills and Abilities:

• Aptitude with numbers.
• Computer experience preferred.
• Accurately type at least 35 word per minute.
• Ability to operate forklift for the purpose of unloading freight.