People Operations Specialist

*This role will be open to Los Angeles locals only as you will be working a hybrid schedule out of our HQ in Koreatown*

Company Overview:

Talent Systems LLC is the leading technology solution provider for casting and auditioning to the entertainment industry. Casting directors and agents worldwide use Talent Systems portfolio of products to source and manage talent across film television commercials theater and digital projects powering an unparalleled global casting software ecosystem.

We are headquartered in Los Angeles and operate in the US Canada Mexico UK Australia and India. Our portfolio brands include Casting Networks Spotlight Cast It Systems Staff Me Up Tagmin Casting Frontier and Cast It Reach.

Job Purpose: The People Operations Specialist is responsible for providing comprehensive administrative support to the HR department ensuring the efficient and smooth operation of all HRrelated functions including recordkeeping data entry and the maintenance of HR systems and processes. This role is tasked with enhancing the employee journey by efficiently managing HRrelated systems and processes and by providing highquality support to foster a positive and productive workplace environment.

Duties & Responsibilities:

Systems Compliance and Operations

• Maintains HR systems and databases and workflows within the systems.
• Manage and maintain employee records including personal data payroll information and employment contracts ensuring accuracy and confidentiality.
• Responsible for maintaining the company intranet and HRIS ensuring that they are continually updated and accurate.
• Assist with the tracking and coordination of disability FMLA and parental leave.

HR Administration

• Manage the HR virtual inbox
• Respond to employee inquiries regarding HR policies procedures and benefits providing timely and accurate information
• Process and file all necessary paperwork/forms as it relates to onboarding (including I9s benefits enrollment etc) and offboarding
• Ensure time off requests are entered into our HRIS system properly and in a timely manner
• Manage contract templates and consultant approval process
• Record all employee changes (manager title or department changes pay rises promotions terminations) in HRIS from the Lifecycle Tracker

Payroll and Benefits

• Manage Regional benefits administration
• Provide Regional payroll processing support for Accounting
• Liaise with Finance to ensure payroll trackers are updated to ensure any necessary adjustments are captured

Employee Engagement and Culture

• Plan and coordinate all employee events and activities aligned around TS global values and annual and quarterly company and departmental goals.
• Assist with employment branding initiatives to retain and attract top talent
• Be one of the strongest culture contributors and a constant motivator for employees
• Participate in Diversity Equity and Inclusion initiatives
• Design implement and support initiatives to drive employee engagement and foster a positive work environment.
• Work with the central HR team to develop strategies to improve employee satisfaction and retention.
• Lead Employee Resource Groups and Culture Club globally.

Qualifications & Attributes:

• Bachelors degree in Human Resources Business Administration or a related field or proven experience in an HR administrative role People Operations or a similar position.
• Strong working knowledge of HR functions and best practices.
• Proficiency with HRIS and other HRrelated software and systems.
• Possess a proactive selfsufficient approach with a natural inclination towards problemsolving.
• Demonstrated ability to model and reinforce our company values.
• Excellent organizational and timemanagement abilities.
• Strong interpersonal and communication skills both written and verbal.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Familiarity with labor laws and employment regulations.
• Detailoriented with a high degree of accuracy and ability to multitask.
• Experience with a remote hybrid work culture
• CrossCultural Awareness: Ability to understand and bridge cultural differences fostering productive communication
• Experience with Google Suite

Ideal Extras:

• Experience with HiBob or ability to quickly master any HRIS.
• Experience with DiSC.
• Certification in Human Resources (e.g. SHRMCP PHR) is desirable but not mandatory.

Availability: This role requires twothree days in the office.

Benefits:

• Company Wide Bonus Plan
• 401(k) with company match
• Comprehensive medical/dental/vision/mental health benefits program
• Paid Parental Leave/Baby Bonding
• EAP Program & WellBeing Offerings
• Flexible PTO
• Lunch & Parking provided!

Inclusion at Talent Systems:

At Talent Systems we are committed to attracting diverse talent that represents the society we live in and the diversity of our customers. We aim to be inclusive of all staff regardless of age sexuality socioeconomic background disability ethnicity gender religion or beliefs. We are committed to building a culture of belonging and this is reflected in our policies practices active internal employeeled network and supported by our executive leadership team.

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