Administrative Assistant - Hybrid
Administrative Assistant - Hybrid
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Job Description
The Administrative Assistant is responsible for various administrative coordination and support aspects of his/her work area. The successful candidate will also be responsible for document management quality control of deliverables and internal documents as well as certain internal and external correspondence all in line with CIMA standards in addition to playing a key role in creating value for his/her team thanks to his/her sense of support.
Primary Responsibilities
- Revise edit and format technical documents according to CIMA standards
- Support the preparation of service offers and send deliverables to customers
- Document management and archiving according to CIMA standards
- Open projects in our systems with SharePoint
- Draft reports and followup minutes of project meetings
- Keep the quality system up to date
- Participate in the implementation of tools (e.g. tracking files) in a continuous improvement mode requested by department heads.
- Coordination of internal events e.g. departmental meetings lunch & learn Christmas parties etc.
Qualifications :
- Vocational or college diplomas in secretarial or administrative studies
- Working knowledge of SharePoint Teams M365 Acrobat Blue Beam
- Fluency in written and spoken French and English
- Ability to communicate effectively and cordially in writing and verbally
- Autonomy: organizational skills priority management stress management and resourcefulness
- Capacity for continuous learning (e.g. CIMA training courses)
- MS Project Dynamics and Visio assets
Additional Information :
Ethics and integrity are fundamental values at CIMA. That is why we are committed to ensuring equal access to resources and opportunities for candidates regardless of their identity (race ethnicity colour religion gender age disability sexual orientation gender identity or expression socioeconomic status or background etc..
In keeping with the principles of employment equity we encourage all applications including but not limited to those from women Indigenous people people with disabilities and visible minorities. We also encourage candidates to complete the selfidentification form when applying for employment.
Accommodations are available on request. Your Business Partner will process your request.
Find out about The CIMA advantage CIMA.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
