BidsContract Specialist
BidsContract Specialist
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Job Summary
- Assist Supervisor in preparation of Bids and Request for Proposals (RFPs) submittals by deadlines.
- Compile various bid and contract related tracking reports and correspondence.
- Perform in a fastpaced proactive exciting atmosphere.
Essential Duties and Responsibilities
- Research prepare and assist in bid/quote submittals before published deadlines including but not limited to the following:
- Search emails and internet search engines to locate bid opportunities and bid updates.
- Catalogue new bid/quote opportunities in Outlook Calendars CRM System Bid Reports and distribute information to appropriate personnel.
- Assist with research and various stages of bid preparation.
- Complete and send all bid signature pages to be included in bid documents to CFO or appropriate Wastequip personnel for ink signature. Monitor signature status to ensure receipt prior to bid submittal.
- Monitor for any Fed Ex delivery delays.
- Complete bid response information into bid documents and compile response information to be submitted by deadline.
- Provide and maintain necessary bid submission and support materials (i.e. Wastequip brochures standard insurance forms W9 forms etc. for proposals.
- Proofread documents and bid responses after Manager/Supervisor has completed to double check accuracy.
- Fed Ex/email/enter online bid packages to entities with daily follow up to ensure delivery by bid opening day.
- Copy/scan/file/log final bid/quote information in Public Drives CRM System and specific reports.
- Prepare and submit No Bid responses as necessary.
- Continually maintain Bid Reports including but not limited to:
- Bid Summary Reports.
- Contract Purchase Order Reports.
- Contract Folders.
- Maintain Outlook bid calendar to ensure that bid deadlines are updated.
- Schedule and assist with contract reviews.
- Maintain municipal and customer files.
- Maintain and update customer reference lists.
- Complete and submit local vendor registration forms.
- Maintain and update vendor registration database for government entities.
- Additional tasks and projects as required. Interchangeability of above tasks may also be required by Supervisor.
- Research prepare and assist in bid/quote submittals before published deadlines including but not limited to the following:
Qualifications
Proficient in Microsoft Office (Word Excel Outlook Teams minimal PowerPoint) Adobe DC Pro internet navigation/maneuverability. Able to operate general office machines and equipment such as copier/printer/scanner laminators comb binding phones. Will need to learn Salesforce/Lightning (prior experience helpful but not required).
Education and Experience
High School Diploma Required.
Other Knowledge Skills or Abilities Required
- Dependable and responsible in work attendance and work habits.
- Goal oriented and disciplined under pressure.
- Enthusiasm for challenging responsibilities in a fastpaced changing environment and projects. Flexibility to track/manage/prioritize detailed tasks and stages of multiple projects at once with multiple immoveable deadlines.
- Extensive organization attention to detail and time management skills.
- High standard for accuracy. Systemize to prevent errors and omissions.
- Must be neat and efficient.
- Proactive and practical approach to problemsolving.
- Able to job share and communicate closely with Supervisor (and others as required).
- Excellent communication skills with precise documentation and tracking contacts (intercompany/internals Sales staff customers/municipalities externals).
- Previous bids/contract experience helpful.
- No supervisory responsibilities.
Company Benefits:
- 2 Medical Plan Options Base HSA (High Deductible) and BuyUp
Medical Plans
- Prescription (Rx) Insurance
- Health Savings Account (HSA)
- 2 Dental Plan Options Base Dental and BuyUp Dental Plans
- Vision Insurance
- Flexible Spending Accounts (FSAs)
- Health Care FSA
- Dependent Care FSA
- Company Paid Base Life Insurance
- Company Paid Accident Death & Dismemberment Insurance
- Company Paid Business Travel Accident Insurance
- Company Paid Disability Insurance
ShortTerm Disability (STD) and Base LongTerm Disability (LTD)
Insurance
- Employee Assistance Program (EAP)
- Voluntary Hospital Accident & Critical Illness (Cancer) Insurance
- 401(K) Retirement Plan with 50 Company Match
- Voluntary Pet Insurance
- Vacation and Personal/Sick Time
- Paid Grandparent Leave
- Paid Bonding Leave
- Adoption Assistance
- Education Assistance (Tuition Reimbursement)
About Wastequip
Wastequip got its start in 1989 with containers and compactors. But today we have evolved into so much more than just a manufacturer of highquality steel containers and compactors. We are the waste industrys only AllinOne solutions provider from carts and containers to collect waste to hoists and trash trucks to move the waste to parts service and technology to keep your operation running smoothly.
While were proud to be North Americas leading manufacturer of waste handling equipment we are equally proud to be a driving force for enhanced sustainability across the waste industry. We are consistently striving to improve our own operations while making it easier for our customers to do the right thing building a brighter future for all.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
