Administrative Assistant Continuing Education - PSW Program - St Louis K

• Registration processes and data entry of student demographic information and Personal Support Worker program schedules into ASPEN

• Facilitate PSW report cycles and compile maintain and store student records according to WCDSB and St. Louis processes

• Respond to inquiries about the PSW Program and perform all correspondence related to the application and acceptance process including the collection of material fees

• Use a variety of different Microsoft Office software (Outlook Excel PowerPoint Word and Publisher) to produce letters memos reports communications publications and presentations

• Assist Program Manager with planning and of program orientation and intake sessions

• Assist Program Manager with planning and of PSW graduation

• Assist in maintaining program policies and processes for the Personal Support Worker (PSW) program

• Communicate and coordinate tasks with students teachers community placement partners business representatives representatives from government and professional agencies board employees and other social service establishments

• Order collect distribute and maintain office supplies and resources

• Other general office duties including printing filing scanning receiving/sorting mail word processing etc.

• Liaise with the St. Louis administration leadership staff and administrative assistant team members

• Other duties as assigned.

• Two 2 year college diploma in a related field in either Business Administration or Office Administration

• 12 years similar work experience

• Excellent time management organizational and multitasking skills

• Ability to work and communicate effectively in a busy office environment with frequent interruptions and a variety of due date timelines

• Strong communication and interpersonal skills with external and internal contacts including those who speak English as a Second Language

• Maintain confidential information appropriately and consistently

• Working knowledge and demonstrated ability in Outlook Word Excel and ASPEN
• Availability to work schedule below including evening hours and accommodate a flexible schedule if required for program events

Desirable Assets:

• Ability to work independently and as a team player

• Ability to demonstrate initiative good judgement positive problem solving and resourcefulness skills

• Strong communication and interpersonal skills with external and internal contacts including multilanguage learners

• Previous experience working in an adult learning environment

Hourly Rate: $28.58 to $30.08 per hour

Hours of Work: Fulltime 35 hours per week
Monday & Thursday 9:00 am 5:00 pm

Tuesday & Wednesday 12:00 pm 8:00 pm

Friday 8:00 am 4:00 pm

Location: St. Louis Adult Learning Centres Kitchener Main Campus with very occasional travel to other St. Louis campuses in Kitchener Waterloo & Cambridge

Weeks/Year: Approximately 43 weeks/year 3^rd week of August to the end of June)

Effective Date: ASAP

Qualified applicants are invited to submit a resume and covering letter. Please see the Application Process below.

Applicants must attach diplomas/certificates required for this position to the resume in order to be considered a candidate for the position.

Application Process:

Applicants are required to apply directly through Apply to Education at:

Applytoeducation assistance contact(Monday Friday 7:30 am 7:00 pm EST.

In the application process identify your qualifications and abilities such as relevant experience to perform the duties of this job. Include your Diplomas/Certificates in your application.

Incomplete applications may not be considered.

Applications will be accepted up until 4:00pm on April 22 2025

Detailed information on the application process can be found at: The Waterloo Catholic District School Board is welcoming of candidates from diverse communities backgrounds and identities and encourages applications from qualified members of these groups.

Applicants are invited to selfidentify if you are First Nations Metis Inuit a member of a visible minority group(s) or a person with disabilities. This information is collected under the authority of the Ontario Human Rights Code and will be used to keep track of recruitment information. No personal information will be included.

To request this file in large print please email . If you require a disability related accommodation to participate the recruitment process please contact us atextension 2368 to discuss your needs under the Human Rights Code. Responses to inquiries will be provided within 72 hours.

At WCDSB we are committed to respecting your privacy and will take appropriate measures to protect any personal information you may share with us through the job application process. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and will be used to determine qualifications for employment. For more information about the Boards Privacy Policy please contact our Privacy Officer atExt. 2381.

The successful candidate will be required to produce a satisfactory Vulnerable Sector Criminal Background Check . For further information refer to policy APS 038 on the website of the Waterloo Catholic District School Board.