Executive Secretary II Upward Mobility
Executive Secretary II Upward Mobility
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Job Description
Job Requisition ID:43240
Opening Date: 04/15/2025
Closing Date/Time: 04/28/2025
Agency:Department of Human Services
Class Title:EXEC SECRETARY II 14032
Skill Option:Dictation Clerical
Bilingual Option:None
Salary: Anticipated Salary: $4952 $6952 per month $59424 $83424 per year)
Job Type: Salaried
Category:Full Time
County: Kane
Number of Vacancies: 1
Plan/BU:None
****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************
Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100 CMS100b or any other document that is not a Resume or CV.
When applicable titles that require specific coursework professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Posting Identification Number43240
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our toptier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Mental Health is seeking to hire an Executive Secretary II located in Elgin Illinois. Performs administrative secretarial work for the DMH Associate Director of Hospital Operations and other designated administrative/professional staff. Plans and performs complex administrative work including substantial word processing activity and complex and confidential materials involving facilitywide program policies investigative reports confidential labor relations issues and highly sensitive and confidential materials. Serves as receptionist. Acts as resource to other staff in the DMH Associate Directors Office. Coordinates and schedules meetings/appointments and travel plans for Associate Director and other designated staff.
Essential Functions
As administrative secretary coordinates and monitors work flow to and from the Division of Mental Health (DMH) Associate Director of Hospital Operations and other designated administrative/professional staff offices making independent decisions for resolution of problems; works with staff to assure proper and timely completion of assignments.
Performs administrative functions for the DMH Associate Director of Hospital Operations and other designated administrative/professional staff.
Serves as receptionist.
Acts as a resource to other staff in the DMH Associate Directors office providing guidance and direction in the use of word processing computer programs and analytics and electronic mail.
Coordinates and schedules meetings/appointments for the DMH Associate Director of Hospital Operations and other designated administrative/professional staff.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge skill and mental development equivalent to completion of two 2 years of secretarial or business college and two 2 years of secretarial experience or completion of high school and four 4 years of secretarial experience.
Requires the ability to keyboard accurately at 55 wpm and take dictation at 80 wpm.
*Qualifying state employees in the employee Upward Mobility Program may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.
Preferred Qualifications
Four 4 years of secretarial experience for a public or private organization.
Three 3 years of experience working in a public or private organization maintaining confidentiality and handling sensitive information with professionalism.
Two 2 years of experience conducting special projects which include evaluating existing and proposed programs policies and procedures for public or private organization.
Two 2 years of experience meeting deadlines with strong attention to detail while multitasking multiple projects.
Two 2 years of experience working with Excel MS Word and other related document programs/applications.
Two 2 years of experience researching and developing correspondence to internal/or external individuals.
Conditions of Employment
Requires the ability to utilize office equipment including personal computers.
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for prohibited from recreational use under Illinois Law.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours:8:30am 5:00pm Monday Friday; 1hour unpaid lunch
SOPH Administration
Work Location:750 S State St Elgin Illinois 60123
Division of Mental Health
Elgin Mental Health Center
Administration
Agency Contact:
Posting Group:Office & Administrative Support; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services supports programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity Equity Community Urgency Transparency and Kindness.
As a State of Illinois Employee you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health Life Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
1025 Days of Paid Vacation time annually 10 days in year one of employment)
Personal Sick & Vacation rates modified for 12hour & parttime work schedules (as applicable)
13 Paid Holidays annually 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program A supplemental retirement plan
Optional PreTax Programs such as Medical Care Assistance Plan (MCAP) Dependent Care Assistance Plan (DCAP)
Federal Public Service Loan Forgiveness Program eligibility
GI BillTraining/Apprenticeship Benefits eligibility for qualifying Veterans
5 Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: title is within the Upward Mobility Program. General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Title Descriptions. To utilize upward mobility contractual rights for this position employees must apply internally and upload a copy of the UMP grade notice to their application documents prior to submission. UMP grades can be uploaded to the Additional Documents OR Grade Documentation section of the application.
APPLICATION INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the in the blue ribbon.
NonState employees should log in on the using the View Profile link in the top right of the in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to thecareer portalfor State employees and review theInternal Candidate Application Job Aid
NonState employees: on click Application Procedures in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Employment Type
Full-Time
