Receptionist
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Job Description
Line of Service
Internal Firm ServicesIndustry/Sector
Not ApplicableSpecialism
IFS AdministrationManagement Level
AssociateJob Description & Summary
Main Responsibilities include:
Financial
Adhere to the allocated budget for the administrative function of the office
Customer
Greet visitors and make sure all callers and visitors are dealt with promptly courteously and accurately
Ensure visitors are made comfortable met on a timely basis by their host shown to the appropriate room and assisted with parking if relevant.
Internal Process
Operate the switchboard
Screen and route incoming telephone calls take messages and answer incoming queries
Maintain visitor and caller logs
Receive deliveries and coordinate outside delivery/courier services with the help of Office administrators
Answer queries from visitors and callers and refers them to the appropriate person
Perform general maintenance of the reception area
Manage incoming and outgoing faxes (may be performed by Office Administrators in certain locations)
Ensure mail and faxes are distributed to the appropriate person accurately and in a timely manner (may be performed by Office Administrators in certain locations)
Book meeting rooms and collaborative space and maintain tidiness (may be performed directly online in certain locations)
Support office manager in events planning and organization
Act in accordance with regulations
Perform other administrative duties as required
Learning and Growth
Work towards being a high quality internal service provider and ensure that all administrative support requirements are being met
Act as a key resource and liaison to other functional areas of the business building crossfunctional relationships as needed
Education (if blank degree and/or field of study not specified)
Degrees/Field of Study required:Degrees/Field of Study preferred:Certifications (if blank certifications not specified)
Required Skills
Optional Skills
Desired Languages (If blank desired languages not specified)
Travel Requirements
Not SpecifiedAvailable for Work Visa Sponsorship
NoGovernment Clearance Required
NoJob Posting End Date
Employment Type
Full-Time
