Receptionist
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1-3years
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Job Summary:
Greet visitors and clients in a warm professional manner.
Answer screen and direct incoming phone calls.
Manage incoming/outgoing mail and couriers.
Maintain a tidy and welcoming reception area.
Coordinate meeting room bookings and prepare rooms as needed.
Manage visitor logs and access control protocols.
Manage the CEO s calendar appointments and travel arrangements.
Draft and respond to emails letters and memos on behalf of the CEO.
Organize and coordinate meetings including preparing agendas minutes and follow-ups.
Maintain confidentiality of sensitive information and documentation.
Prepare presentations reports and other documents as requested.
Liaise with internal departments and external stakeholders on behalf of the CEO.
Assist in planning and organizing company events or leadership meetings.
Order and manage office supplies and stationery.
Assist with filing data entry and basic administrative tasks.
Perform other duties as required to ensure smooth office operations.
Requirements
Diploma or Bachelor s Degree in Business Administration Office Management or related field.
Minimum 2 years of experience in a receptionist or executive assistant role.
Excellent verbal and written communication skills.
Strong organizational and multitasking abilities.
Proficient in Microsoft Office Suite (Word Excel Outlook PowerPoint).
Professional appearance and attitude.
High degree of discretion and confidentiality.
Ability to prioritise and work under pressure in a fast-paced environment.
Previous experience supporting C-level executives.
Tech-savvy and comfortable with virtual meeting tools (Zoom Teams).
Friendly approachable and customer-service oriented.
Strong time management and follow-up skills.
Employment Type
Full Time
