Senior Fiscal Assistant - Sheriffs Office
Senior Fiscal Assistant - Sheriffs Office
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Job Description
DEFINITION
- Senior Fiscal Assistant Sheriffs Office
When you work for the Humboldt County Sheriffs Office you arent just another employee you are family. Our family is growing and we want YOU to join!
What Youll Do:
Where Youll Do It:
This position is located in the Sheriffs Department on the ground floor of the Humboldt County Courthouse.
A typical schedule for this position is Monday through Friday 7:30 am to 4 pm with a 30minute lunch.
Supplemental Information:
PLEASE NOTE: The successful candidate for this position will be required to undergo a detailed background investigation.
Under general supervision assigns directs and reviews the work of a small fiscal and/or general office staff; provides difficult or specialized fiscal financial statistical and accounting office support to various County offices; performs related work as
assigned.DISTINGUISHING CHARACTERISTICSThis is either the working lead level in the fiscal support series with responsibility for providing direction to a group of fiscal and/or general office assistants performing responsible fiscal support work or the specialist level which performs difficult technical complex and specialized fiscal support duties but does not have ongoing lead is not considered a supervisory class in that the selection evaluation and discipline of employees is not normally assigned to this level and the number ofemployees for which direction is provided is class is distinguished from Fiscal Services Supervisor in that the latter is the first full supervisory level in this series. EXAMPLES OF DUTIES
- Provides lead direction training and work review to a small fiscal and/or general office support staff; organizes and assigns work sets priorities and follows up to ensure coordination and completion of assigned work.
- Provides input into selection decisions performance evaluations and disciplinary matters.
- Performs difficult or complex accounting or financial office support work and assists with special projects as assigned.
- Reviews and reconciles varied reports journals budget payroll or related fiscal or statistical data.
- Reviews or prepares complex time reports; calculates complex differential premium and shift pay rates; reviews or prepares personnel transactions benefits processing and related reports; provides benefits and payroll information to employees.
- Audits and verifies various information including source data as well as manual and computerproduced reports.
- Reviews and audits changes to County tax rolls; updates and balances County tax rolls; calculates payments due on bonds and special assessments.
- Maintains varied subsidiary ledgers auditing and reconciling reports and information and posting data as required; may generate general ledger entries.
- Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports.
- Provides information to the public or to County staff that requires the use of judgment and the interpretation of policies rules or procedures.
- Performs a variety of general office support work such as organizing and maintaining various files typing correspondence reports forms and specialized documents and proofreading and checking materials for accuracy completeness and compliance with departmental policies and regulations.
- Enters and retrieves data from an online or personal computer system and uses such technology to produce reports; operates standard office equipment.
QUALIFICATIONS
Knowledge of:
- Basic supervisory principles and practices.
- Office administrative practices and procedures includingfiling and the operation of standard office equipment.
- Fiscal document processing and record keeping bookkeepingand basic governmental accounting principles and practices.
- Basic auditing principles and practices.
- Basic business data processing principles and the use of personal or online computer equipment.
- Business arithmetic.
- Policies and procedures related to the department orfunctional area to which assigned.
- Correct English usage and the standard format for typed materials.
- Planning assigning directing and reviewing the work of others.
- Training others in work procedures.
- Analyzing and resolving varied fiscal office administrative problems.
- Preparing maintaining and reconciling various fiscal accounting payroll personnel statistical and numerical records.
- Performing detailed fiscal office support work accurately.
- Organizing prioritizing and coordinating work activities.
- Operating standard office equipment including a calculator and computer terminal.
- Making accurate arithmetic calculations.
- Using initiative and sound independent judgment within established guidelines.
- Establishing and maintaining effective working relationships with those contacted in the course of the work.
- Typing with sufficient skill to complete forms and enter information into a computer system.
Other Requirements:
Specified positions may require possession of a valid California drivers license.
Desirable Education and Experience:
A typical way to obtain the knowledge and skills outlined above is:
One year of fiscal support experience at a level equivalent to the Countys class of Fiscal Assistant II.WORKING CONDITIONS & ADDITIONAL INFORMATION
ADDITIONAL INFORMATION
HOW TO APPLY
A complete original application must be filed for each position you are interested in applying for.Applicants must apply online through the Countys automated application system at must be submitted no later than the final filing date and time listed on the job flyer.
It is important that your application shows all the relevant education and experience you possess. Human Resources staff does not consider or review resumes or attachments. Incomplete applications will be rejected.
Please read the job requirements section of the announcement. Be sure you meet these requirements since they will be carefully evaluated during the selection process.
Your performance in any employment examinations will be compared with the performance of others who take the tests. The examination results will be emailed to you as quickly as possible.
SELECTION PROCEDURE
The County utilizes a set of rules to ensure that our hiring processes are fair and equitable. Applications will be screened and those considered qualified will be invited to appear for an oral and/or written examination. Meeting the requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received the selection process may consist of additional application screening written and/or practical exam(s) oral interview or any combination thereof.
FREQUENTLY ASKED QUESTIONS
How long does it take to fill out the application
- You should allow 30 45 minutes to fill out your application.
Can I change my application after submitting it
- No. Once an application has been submitted it is final. Applicants may submit a new application with updated information during the filing period if they wish. Only the most recent application submitted will be considered. All other applications will not be considered.
How long until I hear back from you and how can I check for updates on my application
- You may receive communications regarding your application at different stages of the selection process. Important updates will be sent to the email address listed in your governmentjobs account at the time of notification. To ensure you dont miss any critical information we recommend keeping your email address current and regularly checking both your inbox and junk mail folders throughout the process. You can also log into your governmentjobs account at any time to check your application status. If you have any questions about your applications progress please contact the County of Humboldt Human Resources Personnel Division ator
Will I be informed if I am not selected for an interview / Oral Exam
- Yes you will be informed via email if you are not selected for an interview / Oral Exam.
OUR COMMITMENT TO DIVERSITY EQUITY AND INCLUSION
Research indicates that individuals in protected classes can be less likely to submit a job application. The County of Humboldt is dedicated to building a diverse inclusive and authentic workplace where our employees are free to bring their full selves to work each day in an environment that allows them to reach their full potential. The County Board of Supervisors has made organizational commitments to Diversity Equity and Inclusion (DEI) and the County is working to ensure that these commitments are reflected in all we do. The County recognizes that certain populations (BIPOC Disabled Persons Veterans LGBTQIA community members etc. face systemic and structural challenges which may inhibit their ability to satisfy every requirement of the position. In recognition of these structural and systemic factors the Human Resources Department understands that experience can be gained in many ways oftentimes outside of formal institutions and strives to take a holistic approach in assessing an applicants qualifications for a position.
If youre excited about this role but your past work experience doesnt align perfectly with every qualification in the job description we strongly encourage you to apply.
REASONABLE ACCOMMODATIONS
The County of Humboldt is committed to providing equal access and opportunities in its programs activities and employment and does not discriminate on the basis of mental or physical disabilities. The Human Resources Department is located in the Humboldt County Courthouse which has an accessible entrance on 4th Street. Accessible parking is available adjacent to the 4th Street entrance and on the 4th Street side of the K Street lot. Special testing arrangements may be made to accommodate disabilities or religious convictions. If invited to an examination and you are in need of a reasonable accommodation please contact Human Resources immediately atso arrangements can be made.
EQUAL OPPORTUNITY EMPLOYER
The county is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race religion or religious creed color age sex sexual orientation national origin ancestry marital status medical condition mental or physical disability military service or any other classification protected by federal state or local laws or ordinances.
MEDICAL EXAMINATION
A preemployment medical examination provided by the County may be required upon offer of employment.
OTHER EXAMINATIONS
Some positions also require psychological evaluation and/or extensive background investigation.
LICENSES
Some classifications require possession of valid professional and/or technical licenses. Some classifications may require the possession of a valid California drivers license.
PROBATIONARY PERIOD
Persons appointed to regular County positions serve a probationary period. This is normally six 6 months but could be up to one 1 year. All designated safety employees serve a oneyear probationary period.
EMPLOYMENT ELIGIBILITY
It is the Countys intention to hire only those workers who are authorized to work in the United States pursuant to the Immigration Act of 1990. If you are offered employment you will be required to verify your eligibility to work in the United States. For law enforcement positions you will be required to verify your U.S. citizenship or legalized status.
DISASTER SERVICE WORKERS
All County of Humboldt employees are designated Disaster Service Workers through state and local law (California Government Code Section. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Workerrelated training as assigned and to return to work as ordered in the event of an emergency.
THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESS OR IMPLIED CONTRACT. THE COUNTY OF HUMBOLDT RESERVES THE RIGHT TO MAKE NECESSARY MODIFICATIONS TO THE EXAMINATION PLAN IN ACCORDANCE WITH THE HUMBOLDT COUNTY MERIT SYSTEM RULES.
Required Experience:
Senior IC
Employment Type
Full-Time
