Office Manager
Office Manager
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$ 75000 - 75000
1 Vacancy
Job Description
Astrobotic is at the forefront of advancing space exploration and technology development. Our expertise spans from lunar rovers landers and infrastructure to spacecraft navigation machine vision and computing systems for inspace robotic applications. To date the company has been contracted for two lunar missions and has won more than 60 National Aeronautics and Space Administration (NASA) Department of Defense (DoD) and commercial technology contracts worth more than $600 million.
We recently launched and operated the first American lunar lander mission since the Apollo Program. Beyond helping lead America back to the Moon Astrobotic developed and operates reusable vertical takeoff vertical landing (VTVL) rockets and continues to advance nextgeneration VTVL capabilities and advanced rocket engines. Established in 2007 Astrobotic is headquartered in Pittsburgh PA with a propulsion and test campus in Mojave CA.
The Office Managerplays a key role in ensuring seamless office management while supporting marketing initiatives to enhance company visibility and engagement. This hybrid role is responsible for administrative oversight event planning and and operational safety while also managing marketing activities such as media coordination and content production. The ideal candidate is a highly organized proactive professional who can effectively balance logistical and creative responsibilities. They will oversee office administration vendor relations training system administration and operational processes while supporting mission operations media engagements digital content creation and brand communications. This position requires strong multitasking abilities attention to detail and the ability to work independently. The role is onsite at the Pittsburgh PA office.
Job Responsibilities:
Office Administration
- Answer telephone calls and emails from customers and clients and direct them to relevant staff.
- Monitor office supplies equipment refreshments and other consumables inventory. Order additional items as required prior to depletion including creating purchase requisitions through Enterprise Resource Planning (ERP) system.
- Manage visitor system including visitor management system visitor registration/logbook and employee notification.
- Administer corporate travel system and serve as point of contact. Assist with agendas/travel arrangements/appointments for management personnel as needed.
- Work with leadership to organize and create the monthly allhands slides.
- Maintain and ensure physical office space is professional and presentable.
- Partner with HR to assist with employee onboarding: organize parking pass accessibility reassign parking as necessary inventory and order Astrobotic jackets and other employee orientation tasks as necessary.
- Support facilities team with contractor oversight and escorting as needed.
- Serve as the Moonshot Museum facility liaison including event parking and security coordination.
- Assist departments with the coordination location and catering of company and business events as needed.
Operations Administration
- Assist safety program development and continued support including but not limited to activities such as Safety Data Sheets (SDS) organization and management consumable monitoring and scheduling of monthly safety walks.
- Oversee and monitor status of internal job safety analysis (JSA) process for job hazard identification and mitigation efforts.
- Provide updates to operational training and awareness presentations including emergency evacuation plan and annual safety presentation.
- Assist and support facilities security related activities including but not limited to badge access and deactivation and reporting security reviews monitoring activities and record keeping.
- Support onsite training requirements and training record updates within the internal Learning Management System (LMS). Create courses and monitor required training completions.
Marketing Administration
- Support Marketing and Communications in preparation and support of Mission Operations.
- Organize schedule coordinate and execute tasks required for marketing such as media interviews conferences webinars and launch/landing events.
- Respond to inquiries and manage retail online shop and Astrobotics MoonBox program.
- Produce written content and support copy editing efforts for website social media etc.
- Track evaluate and report on key marketing and communications metrics (including but not limited to media lists social media platforms).
- Assist in the capture editing and production of photography and videography.
- Complete other duties as assigned.
Required Skills & Qualifications:
- Excellent written and verbal communications skills
- Excellent organizational skills and attention to detail
- Strong time management skills and multitasking ability
- Strong knowledge of Microsoft products including Office Word PowerPoint Excel and social media platforms such as Twitter and LinkedIn
- Flexibility to work occasional nights and weekends for special events and deadlines
- An ongoing curiosity and desire to learn about new technology and information
- High school diploma or equivalent
Desired Skills & Qualifications:
- College Degree
- Previous administrative experience in office environment
- Experience developing internal processes
- Ability to adapt to changing situations in professional manner
Salary
The base salary range represents the low and high end of the anticipated salary range for this position. The actual base salary offered for this position will depend on numerous factors including individual performance business objectives and the candidates professional experience. Base salary is just one component of Astrobotics competitive total rewards strategy.
Benefits:
Benefits include Medical dental vision long and shortterm disability voluntary life insurance FSA Plans 401k and open PTO.
Export Control Regulations:
To conform to U.S. Government space technology export regulations including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen or U.S. person which includes U.S. nationals lawful permanent residents protected individual as defined by 8 U.S.C. 1324b(a)3 including those individuals granted refugee or asylum status or eligible to obtain the required authorizations from the U.S. Department of State or the U.S. Department of Commerce.
Equal Employment Opportunity:
Astrobotic Technology Inc. does not discriminate in employment on the basis of race color religion sex (including pregnancy and gender identity) national origin political affiliation sexual orientation marital status disability genetic information age membership in an employee organization retaliation parental status military service or other nonmerit factor.
Affirmative Action and Disability Accommodation:
If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process please send a request to .
Required Experience:
IC
Employment Type
Full-Time
