Administrative Assistant ACPE PCN 05-0443
Administrative Assistant ACPE PCN 05-0443
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Job Description
- The recruitment period for this vacancy has been extended. If you have already applied for this position there is no need to reapply.Do you enjoy a wide variety of duties which make each day uniqueIs successfully interacting with a wide range of internal and external clients your forteWould you enjoy helping individuals with their payroll and travel needs
The Alaska Commission on Postsecondary Education (ACPE) is seeking a new member of the Executive Office team who enjoys working both independently and as part of an upbeat group and desires to help meet our mission of supporting Alaskans in achieving their education goals. The successful incumbent selected for this position will support the activities of the agency by performing a variety of highlevel administrative support functions and services. They include serving as the main recruitment contact processing payroll for the agency and serving as the Travel Coordinator. This position works closely with a professional team to implement strategic priorities and improve effectiveness and efficiency of administrative processes within the Human Resource and travel sections.
ACPE is the States higher education agency providing education and career funding solutions. Our Juneau office is conveniently located in the Vintage Business Park area of Mendenhall Valley with plenty of available parking close to the bus lineand several restaurants. Positions with the Commission are eligible for all State of Alaska health care leave and retirement benefits.
For more information about ACPE our mission and our services visit our website at:
This position requires:- High attention to detail
- Effective communication with a wide audience through business letters and reports emails and Microsoft Teams
- Selfmanagement and the ability to adapt and prioritize tasks as they come
- Trainability utilizing internal as well as general State of Alaska policies and procedures in areas such as payroll travel purchasing and reconciliation and recruitment
- High level of integrity while handling sensitive Human Resources topics
- Intermediate skills in Microsoft Excel Word and Outlook experience with IRIS preferred
Minimum Qualifications
A high school diploma or equivalent certificate and two 2 years of advanced administrative support experience.
Substitution: Relevant postsecondary education may be substituted for the required work experience on a yearforyear basis.
Preference will be given individuals with human resource or payroll experience.
Range 13 is the normal entry level for this Administrative Assistant position. However this position is a flex Range 13/14 that may be filled at the level commensurate with the successful applicants level of relevant experience and knowledge when there is a business need for the more complex work of the higher range. If initial placement is at Range 13 in order to flex to Range 14 a position incumbent must consistently demonstrate competency in all of the essential and marginal functions of the position; produce completed staff work of the highest quality; meet established deadlines without fail; and be recommended for flexing by the Executive Director and Human Resources Administrative Officer.
Series levels are distinguished by the organizations business needs and the candidates experience proficiency judgment and independence.
Other Information
This is a fully exempt job class under AS 39.25.11011.Additional Required Information
ADDITIONAL APPLICATION DOCUMENTS
Applicants invited for an interview will be required to provide the following at time of interview:- List of three 3 professional references including current daytime phone numbers.
- Copies of your two 2 most recent performance evaluations.
COVER LETTER
A COVER LETTER ISNOTREQUIRED.
EDUCATION
If postsecondary education is being used to meet minimum qualifications you must complete the Education and Training section of the application and attach your transcripts or diploma (whichever is necessary to verify eligibility) to your application. If you have not obtained a degree please indicate the number of credit hours earned in the Degrees Obtained field. If postsecondary education is being used to meet minimum qualifications and you do not attach transcripts or a diploma your application will be considered incomplete and it will not advance to the next phase of the recruitment and selection process.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the state university.Itisyourresponsibility to provide such evidence when applying.
THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
This recruitment is open to Alaska Residents only. Applicants mustmeet Alaska Residency Requirements to be considered for employment at this time.
SPECIAL NOTICE: PLEASE READ CAREFULLY
An applicants response to the minimum qualification question must be supported by the job application.
This position is in the exempt service; therefore it is not covered by the terms of a collective bargaining agreement. As a result ACPE may choose to fill this position as soon as a qualified applicant is identified. While ACPE is in the Department of Education and Early Development for administrative support services only the Commission and its staff are not subject to the direction of the Commissioner of Education and Early Development nor the State Board of Education.
This recruitment may be used for more than one 1 vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety 90 days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
Applicants who have any type of educational loan with the Commission must be current in payments to be considered for employment. A routine background check will be conducted on those applicants interviewed and under serious consideration for the position.
EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please callorin Juneau or(TTY) or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201 Juneau AK. The State of Alaska is an equal opportunity employer.Contact Information
WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at(toll free) or 907if you are located in the Juneau area. Requests for information may also be emailed to
For applicant password assistance please visit: specific information in reference to the position please contact:
Grace Newman
Administrative Assistant
Email:
Phone:
Employment Type
Full-Time
