Student Events Coordinator

Position Number:
Location:Parkville
Role type:Fulltime or Parttime 0.8FTE 1FTE); Fixedtermuntil 3 October 2025
Department:Student and Scholarly Services
Salary:UOM 6 $96459 $104413 p.a. plus 17 super pro rata for part time.

• Key role in student milestones / contribute to largescale highimpact events / enhance universitywide processes
• Apply now to play a crucial role in delivering unforgettable student experiences at a worldclass university
• Investing in you benefits package including salary packaging health and wellbeing programs discounted services and professional development opportunities.

This position is a professional development opportunity for University of Melbourne staff. Only current Continuing FixedTerm and Casual staff are eligible to apply. Eligible staff wishing to apply must update their profile on the application page to indicate they are currently employed by the University of Melbourne. This will confirm eligibility for positions that are open to internal staff applicants only.

In line with the 2024 Enterprise Agreement clause 1.15.5 & 1.15.6.2 the University is committed to growing the number of Continuing jobs and to increase the proportion of Continuing employment FTE in comparison to FixedTerm or Casual employment. As part of this shared objective all continuing vacancieswill be advertised internally for a minimum of five working days to allow for current staff at the University to apply and be considered ahead of external recruitment.

The University of Melbourne
We take pride in our people who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more viaour websiteand stay connected with our stories and people onLinkedIn.

Your next career opportunity
As the Student Events Coordinator youll be at the heart of delivering critical events for the University of Melbourne. Youll have the opportunity to contribute to largescale graduations and examinations impacting thousands of students annually. Your role will involve managing data improving processes and providing excellent customer service all while working collaboratively across the university to ensure student success.

Your responsibilities will include:

• Coordinate Graduation Events: Play a key role in monthly conferral activities and ceremony planning for approximately 20000 graduating students annually.
• Support Examination Processes: Support examination timetabling and contribute to incident reporting procedures.
• Enhance Service Delivery: Respond to staff and student enquiries identify service improvements and contribute to achieving agreed service standards.
• Drive Process Improvement: Participate in documenting and refining business processes with a focus on testamur and conferral procedures.

You may be a great fit if:
You are a detailoriented professional with strong administrative and interpersonal skills capable of managing data effectively and providing excellent customer service in a fastpaced collaborative environment.

You may also:

• Have undergraduate qualifications in a relevant discipline or equivalent experience.
• Possess advanced proficiency in Microsoft Office particularly Excel for data management.
• Show a commitment to continuous improvement and innovation in service delivery.
• Have experience working in a tertiary education environment (highly desirable).

For further information please refer to the attached PD.

What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment including:

• Supportive flexible work arrangements underpinned by our commitment to inclusion and wellbeing
• Progressive considerate leave provisions to empower your worklife balance
• Salary packaging and access to a range of discounted services including Bupa health insurance
• Health and wellbeing services including a leading Employee Assistance Program
• Comprehensive career development and training plus a 25 discount on UniMelb graduate courses for your immediate family members!

For more information check outour benefitspage!

Your new team Student and Scholarly Services
Student and Scholarly Services provides student administration and services from recruitment and point of enquiry to graduation. This team also delivers wellbeing and scholarly services to students and staff.

Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a childsafe organisation. We are committed to creating an inclusive and equitable workplace where all individuals feel valued respected and have the opportunity to thrive regardless of gender identity ethnicity sexual orientation disability age being a parent or having caring responsibilities.

The University of Melbourne is committed to fostering a barrierfree and inclusive recruitment process. We are dedicated to providing reasonable adjustments for candidates throughout the application and interview stages including accessible document formats and alternative application methods. To discuss your specific requirements please feel free to contact Kim Groizardor send an email titled Reasonable Adjustments to . You can find more information for applicants requiring reasonable adjustments on our Careers website: and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians with unprecedented investment to attract nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information including ourIndigenous strategy please visit at the University what you need to know
This role requires the successful candidate to maintain a Working with Children Check The successful candidate can apply for the WWCC as part of the onboarding process. In the case the selected candidate doesnt have a valid Working with Children Check they will be able to apply for the WWCC as part of the initial onboarding procedures.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Join Us and unlock your career potential!
Is this the perfect opportunity for you Apply today! Including the following documents:

• Resume
• Cover Letter outlining your interest and experience

Please note that you are not required to respond to the selection criteria in the Position Description.

If you have any questions regarding the recruitment process please feel free to contact Walid via email at ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding the job please follow the details listed on the Position Description.

Advertised: 03 Mar 2025 12:05 AM AUS Eastern Daylight Time

Applications close: 17 Mar 2025 11:55 PM AUS Eastern Daylight Time