Payroll Specialist Administrative Specialist I-CPPW
Payroll Specialist Administrative Specialist I-CPPW
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Job Description
The Position
- The Public Service Safety Area is seeking a Payroll Specialist to join their team!
About the positionJob Appointment:Full time RegularWork Schedule:Monday Friday8 hours per day with potential to work an alternative schedule.Work Location:Primarilyremote with onsite work as neededlocation TBD.Benefits:Please check our benefits tab for an overview of benefits for this position.Language Pay Premium Eligible:This position may be eligible forLanguage Pay Differentialforqualifying employees.
Union Representation:This classification was recently recognized as represented by a new labor union City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement.To view labor agreements current and future please visit Materials:Please click APPLY to submit your application via the City of Portlands online portal. You will need respond to the supplemental questions and attach a resume.
Position Summary
This position is responsible for performing a variety of time and payroll functions forthePublic Safety bureaus.This position will primarily support the PortlandPoliceBureau (PPB.Theotherinternal customersforPublic Safetyinclude the Portland Bureau ofEmergency Management(PBEM)PortlandFire & Rescue(PF&R) andthe Bureau of Emergency Communications (BOEC).
As a Payroll Specialistyou will:Maintain pay and human resources records including entering data into payroll timekeepingand/or human resources systems.
Ensure compliance with relevant labor contracts provisions (with support and training).
Audittimesheets for accuracy according to City of Portlandrulesand FLSA policies.
Respond to questions or issues brought forward byemployees.
Research and resolve payroll errors.
Communicate with staff to resolve any discrepancies.
Maintain the FMLA spreadsheet process timesheets as per designation notice parameters and track claim expirations.
Run and review payroll retro reports to verify retro payments and overpayments.
Address any issues and complete overpayment forms for employees.
Provide strong attention to detail & manage a dynamic workload in afastpacedenvironment.
Work independently with limited assistance and supervision.
Manage workflow to meet strict payroll deadlines.
Who you are:Assist with ad hoc requests and miscellaneous inquiries.
Solutions Oriented:Uses strong communication skills to work with your team to create implement and document solutions.
Detail Oriented:Maintains a consistent level of attention to detail across different tasks and projects.
About the Public Safety Service Area:Adaptable:Able to work as a team to accomplish a task and autonomously at times.
Emotionally Intelligent:Motivated passionate teamoriented and empathetic.
Collaborative:An outgoing professional who values partnership and develops andsupports relationshipsto get things done.
Someone who values Diversity Equity and Inclusion (DEI):Use DEI concepts to guide and inform your work.
Discreet:Practices good judgmentrelated sensitive matters and values confidentiality.
The Public Service Safety Area (PSSA) aligns public safety resources and systems to improve services to and outcomes for the community. This team is responsible for ensuring that the public safety bureaus and commissionersincharge lead and maintain a coordinated and strategic effort to plan and implement community driven policy reforms across the public safety system.Have a question
Contact Information:
Tamela Ressler Senior Recruiter
Bureau of Human ResourcesTo Qualify
The following minimum qualifications are requiredfor this position:
Preferred QualificationsExperienceutilizingan integrated financial system such asSAP orasimilar system to implement timekeeping rules and procedures.
Experienceand skill in accurately inputtingreviewing and decipheringdetailed datapreferablyacross multiple systems.
Experienceeffectively managing a high volume of detailed data in a time sensitive environment.
Experienceusing tact and discretion in dealing with confidential and sensitive information.
- Abilityand willingness to learn a variety of labor contracts rules and regulations and implement standard operating procedures.
Applicants also must possess:
- Ability to successfully pass an indepth background investigation.
Although not required you may have one or more of the following:ExperiencewithFMLA/OFLAprotected leaves and/or other state/federal protected leaves.
Ability toresearch information from various sources analyzedataandoffer recommendations for improvement.
Ability tomaintain specialized databases and spreadsheetscheckdata for errors and createreports analyses and/ordocuments to meet regulatory standards.
The Recruitment Process
Step 1: Apply online between 04/02/2025 04/09/2025
Required Application Materials:- Resume
- Answer to the Supplemental Questions (click on the Questions tab to preview the questions)
- If you wish to request Veterans Preference please submit your veteran documents (e.g. DD214Member 4 VA Benefit Letter) by the recruitments closing date.
If you need to update or remove your veteran preference for a specific recruitment or from your master profile please contact the recruiter listed in the job announcement.
Application Tips- Your responses to the supplemental questions should include details describing your education training and/or experience and where obtained which clearly reflects your qualifications for each of the numbered items in the To Qualify section of this announcement.
- Your rsum should support the details described in your responses to the supplemental questions.
- How We Determine Pay: The City of Portland is covered by the Oregon EqualPayAct. Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all your relevant experience.
- Do not attach any additional documents.
- Please note all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
- You can use AI tools to assist with your job application but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting. We encourage using AI to generate ideas and then tailor them to reflect your own experiences and skills.
- All applications must be submitted via the Citys online application process.
- Emailed and/or faxed applications will not be accepted.
- An evaluation of each applicants training and paid and unpaid experience as demonstrated in their resume and supplemental questions weighted 100.
- Your rsum and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
- You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information.
- Additional evaluation may be required prior to establishment of the eligible list and/or final selection.
- Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
- Hiring bureau will review and select candidates for an interview.
Step 6: Background Investigation
Background Investigations for this position typically take 26 months to complete so you will want to plan accordingly. The information that will be required when you complete the Personal History Statement includes:
- Employment Information (past 10 years or back to age 17
- Residential Information (past 10 years or back to age 17
- Financial Information
- References 8 without using the same people as coworker or supervisor references)
- Family Member Information
- Driving History
- Past/Present Drug Use and/or Controlled Substances
- Criminal History
- A start date will be determined after all conditions of employment have been met.
Additional Information
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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