Site Support Administrator

We are currently looking for a Site Support Administrator for our manufacturing site in Carrigtwohill Co Cork.

This role involves thorough documentation management requirement compliance training coordination and extensive support for various departments. Maintaining uptodate records and ensuring audit readiness are critical components alongside providing administrative and operational support.

By managing these duties effectively youll help maintain a compliant wellorganized and efficient workplace environment

Role & Responsibilities

Document Management & Compliance:

• Manage One Vault for support functions.
• Administer databases for recording documents.
• Ensure documents received are recorded and filed according to methods.
• Maintain and update departments Filing Systems.
• Archive documents for STE EHS SC BEx.
• Issue control and file logbooks (STE/ STE lab).
• Administer Corporate all related functions Group Documentation systems.
• Manage the contracts schedule and support documentation tracking.
• Support Safe Permit Front Door Software System and EHS&E incident reporting software.
• Prepare for and support site audits and ensure audit readiness.
• Liaise with Purchasing Dept and manage contract renewals.
• Build successful customer relationships with internal and external stakeholders.
• Support the on boarding on new hires within the department.

Training & Coordination:

• Coordinate GMP training for new starts.
• Work with Site training specialist to ensure trainings are organised on time.

Operations & Support:

• Order supplies for the team.
• Provide shipping weights quarterly and manage shipping details for Finance.
• Resolve PO issues and support SRM.
• Issue and archive Shipping documentation.
• Provide monthly and necessary reporting in conjunction with the Supply Chain Manager.
• Participate in project and department meetings supporting schedules agendas and minutes.
• Backup to other functions as required.
• Use P card for ad hoc expenses for multiple departments.

Site Technology Compliance:

• Ensure compliance with regulatory requirements (FDA IMB GxP Safety and environmental legislation).
• Support routine communication meetings on Site Technology and departmental activities.

General Administrative Tasks:

• Set up permits according to the site permitting system.
• Work on Blocked invoice reports daily/weekly from SRM.
• Assist with monthly reporting and documentation management.

Specific Tasks Breakdown

Finance: Provide monthly shipping details and support POrelated issues.

Supply Chain: Manage QMD documents issue logbooks archive shipping documentation and handle routine reporting.

Training Files & Coordination: Coordinate GMP training.

EHS Support: Schedule team training and provide shipping weights quarterly.

Operational Support: Order supplies and monitor training.

Projects: Supporting new project requests on training SOP updates and Pos etc.

Business & Operational Excellence. Supporting the sourcing of items as the business requires.

Vendor Set up: Solely responsible for Vendor setups & vendor changes site wide. Including all projects

Qualifications :

• Leaving cert or equivalent
• 2 3 Years experience in pharmaceutical industry or equivalent.
• Excellent communication skills and Excellent problemsolving skills.
• Proficient in MS Word Excel Access Outlook

Additional Information :

AbbVie is an equal opportunity employer and is committed to operating with integrity driving innovation transforming lives serving our community and embracing diversity and inclusion.  It is AbbVies policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race color religion national origin age sex (including pregnancy) physical or mental disability medical condition genetic information gender identity or expression sexual orientation marital status status as a protected veteran or any other legally protected group status.

US & Puerto Rico only to learn more visit  & Puerto Rico applicants seeking a reasonable accommodation click here to learn more:

Work :

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