MAP Administrator
MAP Administrator
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Job Description
Purpose
Describe the primary goals objectives or functions or outputs of this position.
To provide administrative support to members of the Regulatory Affairs & QA department. Process organizational and administrative routine tasks for the entire RA & QA department
Responsibilities
List up to 10 main responsibilities for the job. Include information about the accountability and scope.
- Written correspondence
- Independent management of written correspondence in Native language and English
- Creating presentations from templates in Native language and English - Meetings/travel activities
- Meetings support - Assist in organization of appointments invitations room bookings
catering document preparation & minute taking meeting follow up.
- Organizing business trips (travel and accommodation) and travel expense claims as
necessary
- Arranging course bookings/seminar registrations - Processing post/mail
- Management of incoming and outgoing post for the entire department
- Arranging dispatch of Regulatory Documentation to agency and other Affiliates as
required
- Sorting & distributing post scanning and emailing agencys documents for RA drive
- Filing Archiving Regulatory correspondence - Budget
- Supports the Head of Regulatory Affairs in all administrative matters related to budget
control
- Creating Purchase Request Orders and reporting goods reception
- Review/approval of invoices and documentation - Filing
- Assist with the preparation of regulatory submissions
- Translation of documentation in the Regulatory and QA areas as required
- Preparation of Status Reports and metrics
- Perform audits on AbbVie SmPCs on agency website and report any discrepancies after
a new approval is received - Promotional Materials
- Management of release certification and notification to Health Authority of all AbbVie
promotional materials
- Preparation of Status Reports Monthly Reports and Alert Reports - Donations
- Preparation of internal submission and approval process of donations - Pre-notification of events to Health Authorities
- Pre-notification of events to Health Authorities upon request of commercial department - Documentation of education and further training measures for the entire RA & QA
department.
- Managing the list of absences (holidays sickness and other absence records) of the RA
& QA department
- Acquiring office material
- Requesting all technical services (maintenance transport repairs etc.)
Deputy activities (Medical Affairs Assistant)
- Ensuring PPLS activities in QA Specialist absence - Ensuring qualitative and quantitative evaluation of clinical sessions (performed by MMs
and MSLs with preparation of quarterly metrics by the end of each quarter
- Administrative support to GPRS area by managing fee payment requests to lnfarmed
and CNPD
- Other administrative support as required
Qualifications :
Qualifications
List required and preferred qualifications (up to 10). Include education skills and experience.
- Computer skills - Microsoft Office Adobe professional ability to familiarize oneself with
new systems - Effective communication -written and verbal both Native and English language
- Accurate
- Customer focus
- Interpersonal skills
- Planning and organization
- Time management/prioritizing
Additional Information :
AbbVie is an equal opportunity employer and is committed to operating with integrity driving innovation transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
US & Puerto Rico only - to learn more visit & Puerto Rico applicants seeking a reasonable accommodation click here to learn more:
No
Employment Type :
Full-time
Employment Type
Full-time
