Team Assistant - CEO Office
Team Assistant - CEO Office
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Job Description
Checkout is seeking a Team Assistant in the CEO office to join our fastpaced growing and multifaceted business to support the Director CEO Office. As the Team Assistant you will play an important role at the heart of the organization in a global capacity.
Were looking for a forwardthinking techsavvy and highly organized individual with prior executive support experience in a fastpaced environment. The ideal candidate for this role will have a high level of emotional intelligence concise communication skills an ability to problem solve independently strong attention to detail and exercise discretion at all times.
This hybrid role is typically required to be in the London office 3 days per week with some flexibility based around the CEOs travel schedule.
We are looking for:
A true team player who is confident working both independently and has a previous track record of building effective relationships both internally and externally
Adaptability no two days will be the same there will often be very last minute changes. Remaining resilient and calm under pressure is key
Flexibility nothing is seen outside of the job role within reason
A proactive approach and an ability to take initiative; a practical problem solver
A high level of emotional intelligence the ability to read a situation both in person and virtually and tailoring communications to different audiences
A highly efficient and organized individual and someone who takes pride in being so
A fast learner and someone comfortable working at a fast pace
A willingness to embrace and accept a range of tasks from the basic to more complex
An appetite for event planning
A global mindset an understanding of time zones and appreciation for cultural nuances and different working practices
Prior CEO / Founder office experience ideally within a global business
Tech industry experience is helpful
An understanding that we make the impossible possible
Qualifications :
How youll make an impact:
Support the coordination of meetings with both internal and external partners across global time zones using Google Calendar Google Meet and Zoom
Ensure meeting logistics are in place for meetings both in and out of Checkout offices
Support with complex global and everchanging travel itineraries researching booking writing itineraries and support in real time when the CEO is traveling
Visa requirements research and applications
Support with highly detailed fiscal travel records
Assist with event planning and coordination for regular leadership and other events where the CEO is involved
Documentation for CEO signatures printing and marking up for physical signatures and submitting via DocuSign for digital
Process invoices
Process expenses in a timely and efficient manner
Restaurant research and reservations
Undertake ad hoc personal errands for the CEO as required
Undertake ad hoc administrative tasks and project support for the Chief of Staff team as the need arises
Proficient use of Gsuite Microsoft Office Coupa Zoom and Slack
Coordinate with the CEOs family office team as required
Be a trusted colleague to the CEO office team working with discretion in all matters relating to the CEO and wider business
Additional Information :
Apply without meeting all requirements statement
If you dont meet all the requirements but think you might still be right for the role please apply anyway. Were always keen to speak to people who connect with our mission and values.
We believe in equal opportunities
We work as one team. Wherever you come from. However you identify. And whichever payment method you use.
Our clients come from all over the world and so do we. Hiring hardworking people and giving them a community to thrive in is critical to our success.
When you join our team well empower you to unlock your potential so you can do your best work. Wed love to hear how you think you could make a difference here with us.
We want to set you up for success and make our process as accessible as possible. So let us know in your application or tell your recruiter directly if you need anything to make your experience or working environment more comfortable. Well be happy to support you.
Take a peek inside life at Checkout via
- Our Culture video careers page LinkedIn Life pages Instagram without meeting all requirements statement
If you dont meet all the requirements but think you might still be right for the role please apply anyway. Were always keen to speak to people who connect with our mission and values.
We believe in equal opportunities
We work as one team. Wherever you come from. However you identify. And whichever payment method you use.
Our clients come from all over the world and so do we. Hiring hardworking people and giving them a community to thrive in is critical to our success.
When you join our team well empower you to unlock your potential so you can do your best work. Wed love to hear how you think you could make a difference here with us.
We want to set you up for success and make our process as accessible as possible. So let us know in your application or tell your recruiter directly if you need anything to make your experience or working environment more comfortable. Well be happy to support you.
Take a peek inside life at Checkout via
Employment Type
Full-time
