Campaign Associate

Special Instructions to Applicants:

All interested applicants should attach a cover letter and resume in the Supporting Documents section of the application preferably in a PDF format to avoid any formatting issues.

About Rice:

Boasting a 300acre treelined campus in Houston Texas Rice University is ranked among the nations top 20 universities by U.S. News & World Report. Rice has a 6to1 undergraduate studenttofaculty ratio and a residential college system which supports students intellectually emotionally and culturally through social events intramural sports student plays lectures series courses and student government. Developing closeknit diverse college communities is a strong campus tradition which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rices culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name RICE Responsibility Integrity Community and Excellence.

Position Summary:

Reporting to the Campaign Director in the Development and Alumni Relations Division the Campaign Associate will play a critical role in the administration and project management related to Rices comprehensive fundraising campaign. This position will be responsible for developing and managing processes related to the workflow of the campaign including but not limited to independently managing projects analyzing and presenting information and data in a visually appealing way to inform decisionmaking preparing presentations sharing reports and collaborating with teams across the division. This position will also be responsible for providing administrative support to the Campaign Director.

Ideal Candidate Statement

The ideal candidate exhibits a high degree of confidentiality integrity and professionalism and will be skilled in managing and prioritizing multiple projects simultaneously in a dynamic fastpaced higher education environment.

Workplace Requirements:

This position is offered as a hybrid role combining both inoffice and remote work to provide flexibility and support collaboration. Per Rice policy 440 work arrangements may be subject to change.

*Exempt (salaried) positions under FLSA are not eligible for overtime.

Minimum Requirements:

• Bachelors degree
• 3 years of related professional experience in project management and/or in an executive administrative position with extensive professional interaction with all levels of staff and leadership both internal and external to an organization in an academic nonprofit or professional office environment

Skills:

• Requires a blend of organizational skills problemsolving abilities leadership and communication expertise
• Ability to be proactive adaptable and capable of working both independently and as part of a team to ensure successful project completion within specified timeframes
• Ability to establish and manage priorities and handle numerous timesensitive projects with conflicting and varied deadlines
• Ability to collaborate with teams across the division including fundraising data management and reporting events stewardship communications and alumni relations as well as other campus offices including university administration public affairs and schools
• Ability to accomplish goals working through formal and informal channels with diplomacy and tact
• Demonstrated creativity problemsolving critical analysis initiative judgment and decisionmaking skills
• Familiarity and comfort level with data tracking manipulation and analysis
• Excellent planning organizational and analytical skills
• Excellent interpersonal verbal and written communication skills
• Excellent attention to detail

Preferences:

• 4 years of related professional experience in project management and/or in an executive administrative position
• Experience working in an academic setting
• Exposure to fundraising and campaigns in an educational or nonprofit setting
• Experience coursework or other training in development or fundraising principles
• Experience coordinating programs events or initiatives in an educational or nonprofit organization
• Experience composing correspondence for highlevel executives or managers
• Demonstrated ability to write professional correspondence
• High level of professionalism maturity and emotional intelligence with the capability of exercising good judgment
• Ability to handle sensitive and confidential information appropriately and tactfully
• Proficiency with fundraising database software particularly Blackbaud CRM
• Strong working knowledge and skills using Microsoft Office Suite particularly Excel and PowerPoint

Essential Functions:

• Devises and maintains project management systems to track campaign planning activity and progress monitors upcoming deadlines and facilitates communication with responsible parties
• Manages project deadlines identifies potential issues before they become major obstacles and ensures deadlines are met demonstrating the ability to make decisions autonomously when appropriate
• Prepares status reports and presentations on campaign planning and progress for internal and external stakeholders
• Supports campaign planning meetings both internally and externally
• Interacts with campaign volunteers and assists with the coordination of volunteer efforts
• Manages meeting schedules for the Campaign Director and internal and external stakeholders including polling parties for availability sending out invitations securing format or location ordering catering developing presentations etc.
• Executes travel arrangements and reimbursements following internal approval processes
• Updates all information from meetings and development activities in the campuswide advancement system (OwlConnect powered by Blackbaud CRM)
• Interacts with donors at the request of the Campaign Director in response to inquiries
• Performs all other duties as assigned

Additional Functions:

• Has extensive contact within the university at all levels in person in writing and by telephone particularly coordinating with deans faculty members senior administrative staff and Development and Alumni Relations staff
• Has extensive contact outside the university with donors alumni and friends of the university in person with followup by phone and in writing
• May occasionally require extended work hours to meet project deadlines

Rice University HR Benefits: Mission and Values: Mission and Values Rice University

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race color religion age sex sexual orientation gender identity national or ethnic origin genetic information disability or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process please contact Rice Universitys Disability Resource Center ator for support.

If you have any questions please email us at. Thank you for your interest in employment with Rice University.