Executive Secretary I Ump
Executive Secretary I Ump
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Job Description
Job Requisition ID:44886
Opening Date: 03/05/2025
Closing Date/Time: 03/18/2025
Agency:Department of Human Services
Class Title:EXEC SECRETARY I 14031
Skill Option:Keyboarding
Bilingual Option:None
Salary: Anticipated Salary: $4246 $5701 per month $50952 $68412 per year)
Job Type: Salaried
Category:Full Time
County: Livingston
Number of Vacancies: 1
Plan/BU:RC014
This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this positionMUSTapply electronically through the2webwebsite. State of Illinois employees should click the link near the top left to apply through theSuccessFactorsemployee career portal.
While not requireda Resume/Curriculum Vitae (CV) is recommended. When applicable titles that require specific coursework professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of yourapplication. Failure to upload requested transcripts license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Posting Identification Number44886
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our toptier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Developmental Disabilities is seeking to hire an Executive Secretary I for the Fox Developmental Center located in Dwight Illinois to serve as Secretary to the Business Administrator to interpret and explain DHS and Facility rules regulations policies and procedures relative to Fiscal and Support Services operations. Coordinates workflow to and from Business Administrators office. Performs confidential secretarial functions for the Business Administrator. Organizes and monitors the Business Administrators schedule. Serves as a designated lead worker to lowerlevel staff.
Essential Functions
Serves as secretary to the Business Administrator.
Inputs transactions into the Department of Human Services (DHS) payroll system for processing including appointments separations promotions reductions leaves and leave returns transfers overtime premium pay and all other payroll codes.
Inputs formats proofs and edits the Facility Operational Guide Manual.
Performs confidential secretarial functions for the Business Administrator including the keyboarding of service bidding contracts Facility staffing and structure changes layoff and strike plans management reports personnel evaluations documents relative to union issues budget staffing plans payroll and wage garnishments.
Serves as a designated lead worker.
Serves as backup to the Fox Center receptionist and switchboard operator.
Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
Requires knowledge skill and mental development equivalent to completion of two 2 years of secretarial or business college and one 1 year of secretarial experience or completion of high school and three 3 years of secretarial experience.
Requires the ability to keyboard accurately at fiftyfive 55 wpm.
Qualifying state employees in the employee Upward Mobility Program may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.
Preferred Qualifications
Three 3 years of experience performing secretarial duties for a public or private organization.
Three 3 years of experience gathering data to conduct special projects and studies for a public orprivate organization.
Three 3 years of experience working with sensitive/confidential information.
Three 3 years of experience maintaining records reports and files.
Three 3 years of basic proficiency working with personal computers utilizing related software.
Two 2 years of experience communicating effectively both orally and in writing.
Conditions of Employment
Requires the ability to obtain licensure as a notary public within 30 days of employment.
Requires the ability to utilize office equipment including personal computers.
Requires the ability to work after business hours weekends and holidays.
Requires the ability to travel in the performance of job duties.
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for prohibited from recreational use under Illinois Law.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours:Monday Friday 8:00am 4:00pm 30minute unpaid lunch
Work Location:Dwight 134 W Main St
Division of Developmental Disabilities
Fox Developmental Center
Fiscal & Support Administration
Agency Contact:
Posting Group:Office & Administrative Support; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services supports programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity Equity Community Urgency Transparency and Kindness.
As a State of Illinois Employee you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health Life Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
1025 Days of Paid Vacation time annually 10 days in year one of employment)
*Personal Sick & Vacation rates modified for 12hour & parttime work schedules (as applicable)
13 Paid Holidays annually 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program A supplemental retirement plan
Optional PreTax Programs such as Medical Care Assistance Plan (MCAP) Dependent Care Assistance Plan (DCAP)
Federal Public Service Loan Forgiveness Program eligibility
GI Bill Training/Apprenticeship Benefits eligibility for qualifying Veterans
5 Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: title is within the Upward Mobility Program. General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Title Descriptions. There are three categories of UMP titles: 1 certificate titles which require passing a written proficiency exam; 2 credential titles which require the possession of a specified college degree and/or licensure; and 3 dual titles for which a certificate may be earned by following either the certificate or credential pathway.
APPLICATION INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of in the blue ribbon.
NonState employees should log in on the using the View Profile link in the top right of in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to thecareer portalfor State employees and review theInternal Candidate Application Job Aid
NonState employees: 2web click Application Procedures in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Employment Type
Full-Time
