Deputy Director of Accounting

Title: Deputy Director of Accounting

State Role Title:

Hiring Range: $120000 $140000 annually

Pay Band:

Agency: Virginia Employment Commission

Location:VEC CENTRAL OFFICE

Agency Website: Type:

Job Duties

In a shared services environment the Finance Office is led by the Director of Finance who serves as the Controller for the agency playing a vital role on the Executive Team. The Director of Finance is responsible for the oversight and management of annual appropriations ensuring the integrity and transparency of financial reporting. The Finance Office is also a strategic business partner within the shared services framework.

The Deputy Director of Accounting aims to streamline financial processes enhance efficiency and ensure compliance with state and federal regulations. By leading the accounting team the Deputy Director fosters collaboration among shared service partners to meet organizational goals. The objective is to provide accurate financial insights optimize resource allocation and support strategic decisionmaking ultimately ensuring the financial health and sustainability of all agencies served. Through effective communication and partnership with internal stakeholders the Deputy Director will drive continuous improvement and promote a culture of accountability and transparency in financial operations.

The Deputy Director leads the AP functions Cost Management Accounting MOA/IFA functions Shared Services and ARMICS ensuring all accounting and reporting functions are executed effectively.

This role provides executivelevel support to the Director of Finance and serves as a backup to the Director.

The Deputy Director ensures compliance with all state and federal financial regulations and collaborates with internal and external partners to address business needs and enhance the agencys financial performance.

The Deputy Director will work in a collaborative office environment and may require occasional travel to represent the agency at meetings or conferences. The position may also involve extended hours to meet operational needs and deadlines.

The Deputy Director of Accounting plays a crucial role in ensuring the financial integrity operational efficiency and strategic growth of the agency and shared services. This role also emphasizes the importance of transparency and accountability in financial practices ensuring that all financial activities align with the organizations strategic objectives and contribute to its overall mission. Through effective leadership the Deputy Director will cultivate a highperforming team committed to excellence in service delivery and continuous improvement.

The following objectives are designed to align with the broader goals of the finance department and the agency as a whole:

Key Responsibilities

Ensure Accurate and Timely Financial Activities and Reporting

Objective: Lead the preparation and review of accurate comprehensive and timely financial statements in accordance with GAAP and organizational policies.

Success Metrics: Monthly and quarterly financial reports submitted on time with minimal revisions; zero significant discrepancies or audit findings in financial reporting.

Enhance Internal Controls and Compliance/ARMICS

Objective: Strengthen internal controls to mitigate financial risk improve accuracy and ensure compliance with relevant regulatory standards and company policies.

Success Metrics: Successful internal and external audit results; no material weaknesses or significant deficiencies in internal controls; full compliance with applicable financial regulations.

Improve Accounting Process Efficiency

Objective: Identify and implement process improvements and automation within accounting workflows to enhance operational efficiency reduce errors and improve the accuracy of financial data.

Success Metrics: Reduction in manual accounting processes; decreased time required for monthend close; measurable improvements in workflow efficiency.

Support Strategic Financial Planning and Analysis

Objective: Assist in the development of financial forecasts and longterm financial strategies that align with the organizations strategic goals.

Success Metrics: Successful collaboration on annual budgeting and forecasting process; accurate variance analysis and timely adjustments to financial strategies as needed.

Leadership and Team Development

Objective: Provide leadership mentorship and professional development opportunities for the accounting team to improve skills foster collaboration and enhance department performance.

Success Metrics: Positive feedback from team members; improved team performance metrics; successful completion of training and development initiatives.

Drive Financial Data Integration and Reporting Tools

Objective: Lead efforts to implement or upgrade financial systems including ERP platforms to improve data accuracy financial reporting capabilities and decisionmaking.

Success Metrics: Successful implementation of system upgrades or new financial systems; measurable improvements in data reporting accuracy and timeliness.

Foster CrossDepartmental Collaboration

Objective: Serve as a key liaison between the accounting department and other functional areas to ensure alignment on financial goals budgeting and operational processes.

Success Metrics: Effective communication and cooperation with other departments; resolution of crossfunctional financial challenges; improved stakeholder satisfaction.

Maintain High Standards of Ethical Financial Practices

Objective: Ensure the organizations financial practices uphold the highest ethical standards promoting transparency honesty and integrity in all accounting activities.

Success Metrics: No ethical violations or conflicts of interest within the accounting team; positive reputation for financial transparency both internally and externally.

Contribute to LongTerm Strategic Growth

Objective: Collaborate with senior leadership to support strategic decisionmaking and growth initiatives by providing financial insights data analysis and recommendations based on financial performance.

Success Metrics: Active participation in planning sessions; actionable financial insights that directly contribute to growth opportunities and risk mitigation.

Minimum Qualifications

Knowledge Skills and Abilities (KSA)

Accounting Principles: Extensive knowledge of generally accepted accounting principles (GAAP) and governmental accounting standards including financial reporting requirements.

Financial Management: Proficient in finance operations and related state and federal regulations including the Department of Accounts Planning and Budget Auditor of Public Accounts and Labor.

Accounting Expertise: Familiarity with Virginia accounting policies and practices including Accounts Payable (AP) and cost accounting.

Grants Accounting: Knowledge of federal grant requirements and the ability to manage grants in compliance with applicable regulations.

Internal Controls: Strong understanding of internal control frameworks audit standards and compliance policies with the ability to implement and oversee these practices effectively.

Analytical Skills: Demonstrated ability to analyze complex financial data identify trends and issues and make sound recommendations based on findings.

Financial Reporting: Proficient in preparing detailed financial reports and statements ensuring accuracy and adherence to reporting standards.

Technical Proficiency: Experience with financial management systems and software including proficiency in data analysis tools and Microsoft Office Suite.

Competencies

Leadership: Strong leadership skills with the ability to inspire and guide a finance team fostering a culture of collaboration and accountability.

Communication: Excellent verbal and written communication skills with the ability to effectively present financial information to diverse audiences including senior executives and external stakeholders.

Analytical & ProblemSolving: Strong analytical skills with the ability to identify issues analyze complex financial data and develop actionable solutions. Proven ability to identify financial issues negotiate resolutions and implement effective solutions in a timely manner.

Interpersonal Skills: Ability to build and maintain effective working relationships with seniorlevel executives staff and various stakeholders to facilitate collaboration and achieve common goals.

Ethical Standards: Commitment to maintaining professional ethics related to confidentiality and integrity in all financial dealings.

Training and Development: Skill in developing and delivering training and technical assistance to staff and stakeholders on financial policies and procedures.

Process Improvement: Capacity to evaluate and implement costeffective process improvements to enhance efficiency and service delivery within the finance function.

Attention to Detail: Exceptional attention to detail and accuracy in financial reporting and analysis.

Organizational Skills: Ability to prioritize tasks manage multiple projects simultaneously and work under tight deadlines.

Discretion & Confidentiality: Ability to handle sensitive financial information with professionalism and confidentiality.

Additional Considerations

Advanced education training and/or Professional certification (e.g. Certified Public Accountant (CPA) Certified Management Accountant (CMA) or equivalent) .

Experience in Oracle eBusiness Suite Cardinal eVA FAACS LAS and state budgeting and financial reporting.

Special Instructions

You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

Diversity and inclusivity are at the heart of what we do in Virginia and the VEC is committed to upholding these values in our employment opportunities across the Commonwealth to people from all backgrounds including all races ethnicities genders and abilities.

The Virginia Employment Commission Is an Equal Opportunity Employer/Program and a Virginia Values Veterans (V3 certified employer. AmeriCorps Peace Corps and other national service alumni are encouraged to apply.

The selected candidate must successfully pass a comprehensive background check including an FBI fingerprint background investigation.

Applications for this position must be submitted electronically through this website. Mailed emailed faxed or hand delivered applications and rsums will not be accepted.

Applications are not accepted after the recruitment closing date.

Please carefully review the details of this recruitment including the location of the position and the posted salary before applying. VEC does not provide relocation assistance and no salary will be offered outside of the posted salary range / flat rate.

Consideration for an interview is based solely on the information within the application (and/or resume). You must ensure your application/resume includes the scope of your experience knowledge skills and abilities as it relates to the position you are applying for. Information not stated will not be assumed.

This website will provide a confirmation of receipt when the application is submitted for consideration.

For the status of your application and this position please refer to your account. We do not provide application status updates via email or telephone.

Auxiliary Aids and Services are available upon request to individuals with disabilities.
Applicants needing accommodations should contact the Human Resource office for additional information.

The VEC does not provide sponsorship; therefore applicants must be a citizen or national of the U.S. a Lawful Permanent Resident or an alien authorized to work in the US.

NOTICE: VEC will record information from each new employees Form I9 (Employment Eligibility Verification) into the Federal EVerify system to confirm identity and work authorization.

Contact Information

Name: Human Resources / Recruitment

Phone: For the most uptodate status of your application please refer to your account. We do not provide application status updates via phone.

Email: for recruitment related questions. Emailed applications resumes or cover letters will not be accepted. For the most uptodate status of your application please refer to your account.

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). ServiceConnected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022 February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.