Catering and Event Manager The Athenaeum Hotel Career Employment
Catering and Event Manager The Athenaeum Hotel Career Employment
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1 Vacancy
Job Description
The Catering and Event Manager collaborates with the Director of Sales sales team and culinary team to ensure smooth event coordination across all departments. Their main responsibility is to work with the frontofhouse staff to plan and execute event setups according to sales orders. Additionally the Catering and Event Manager serves as the primary point of contact for the culinary team during events ensuring effective communication and coordination.
About The Work
- To assist clients maintain a working knowledge of hotel operations including F&B Catering Sales and Culinary Operations.
- Comprehensive working knowledge of hotel systems including but not limited to Opera Lightspeed POS Homebase and UKG.
- Develop expert knowledge of hotel events and event types to provide recommendations to clients when needed.
- Partner with the hotel sales team to plan catering and event operations.
- Familiar with Event BEOs. Uses information from BEOs to create team checklists and packing slips.
- Assist with scheduling and directing catering staff in event setup and .
- Assist with recruiting hiring and training of catering and culinary staff. Leads a continuous training program once the hotel is operational.
- Collaborate with Heirloom management to create consistent training and service standards among all FOH staff.
- Become familiar with and assist with the management of Presidents Cottage events yearround. Learn CHQ and Hotel VIP guests and personalize service as appropriate.
- Assist with payroll tasks for seasonal catering staff.
- Manage the day of set up and of weddings as assigned by sales.
- Work with culinary to design menus and plan culinary events.
- Assist the culinary team with the initial kitchen setup and endofseason shut down including the inventory process.
- Works with catering and sales teams to manage offseason events at Bellinger Golf Course or other offsite venues.
- Is familiar with all the buildings and venues for catering services and can speak confidently with clients about setting up and using recommendations.
- Manages the catering department budget and creates future year department budgets and forecasting tools.
Physical Requirements & Demands
- High physical activity with approximately 15 of work performed sitting at a desk and using substantial/repetitive motion of fingers wrists and hands (including grasping).
- Exerting up to 50 lbs of force and/or a negligible amount of force frequently or constantly to lift carry push pull or otherwise move objects including the human body.
- Stooping kneeling crouching reaching when organizing an office filing paperwork and managing daily administrative tasks using resources at floor/desk/overhead levels.
- Standing walking pushing pulling and lifting to travel to work events and assist with transportation of materials and/or event set up.
- Visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal and extensive reading.
- Talking by expressing ideas and conveying instructions as well as hearing to perceive sound with or without corrections. Ability to receive detailed information through oral communication.
About You
Education
- High school diploma or equivalent required.
Experience
- 35 years of experience in hotel or restaurant events or the hospitality industry required.
- Previous supervisory or managerial experience is preferred.
Knowledge Skills and Abilities
- Excellent interpersonal and professional communication skills (written/verbal) to interact with internal management and staff at all levels as well as patrons and donors.
- Working knowledge of event planning best practices/logistics and terminology to communicate effectively with vendors. Exceptional attention to detail coupled with the ability to make quick decisions take initiative and prioritize multiple tasks in a fastpaced highdemand environment.
- Must possess excellent attention to detail in relation to job duties and responsibilities coupled with the ability to provide positive client service.
- Ability to navigate multiple highpriority demands/frequent changes in a fastpaced work environment with a balanced level of patience.
- Proficiency in various computer applications including Property Management System Catering/Sales Software (Opera) and advanced Microsoft Word Excel and Outlook.
About Chautauqua Institution
Chautauqua Institution is a notforprofit global convener of dialogue on the most significant issues of the day through engagement across four pillars of the arts education religion and recreation. The Chautauqua community is located on the shores of Chautauqua Lake in southwestern New York State and comes alive each summer with a unique mix of visual and performing arts lectures interfaith worship/programs and recreational activities. Chautauqua Institution owns and operates Chautauqua Hotel Company a comprehensive hotel food & beverage conference and events organization. The Institutions office in Washington DC is located strategically for an ongoing role in the cultural conversations of the nation.
About your Department
Chautauqua Institution owns and operates Chautauqua Hotel Company a comprehensive hotel food & beverage conference and events organization.
About Your Work Schedule & Location
This position is at Chautauqua Institutions main campus in Southwestern New York (Chautauqua County). The schedule is full time and may include daytime and evening hours weekdays and weekends especially in the busy summer operating season and holidays as required. The position will be based on the main campus in Chautauqua New York butChautauqua Institution is accepting applicants interested in remote or hybrid work for this position. For compliance purposes candidates must reside in the following states to be considered for employment: IL IN MD NC & Washington DC.
Employer provided housing options may be available for this position.
Total Rewards for Our Talent
Compensation for this position starts at $60000 and qualified candidates may earn up to $73000/annual. Chautauqua Institutions competitive compensation and benefits suite includes a national health insurance network with Highmark flexible spending (or health savings) account options dental and vision insurance complimentary life insurance wellness incentives an employee assistance program supplemental life insurance and longterm disability options. The Institution supports planning for retirement through a discretionary employer retirement plan contribution which has recently been 10 of gross compensation following the designated service period.
About the Referral Program
Discovering Your Chautauqua Experience
There are countless ways that our talent will engage with our mission vision and diverse communities and you are invited to immerse yourself in our programming as a gateway to this experience. Employees will receive a traditional Chautauqua gate pass free of cost which provides access to many of our programs at the Amphitheater.
Our Commitment to IDEA
Chautauqua Institution values Inclusion Diversity Equity and Accessibility (IDEA) as a priority in our strategic plan 150 of our five core values is The dignity and contributions of all people. We are committed to creating conditions where everyone can engage as complete and valued participants in the Chautauqua experience. The Institution is an equal opportunity employer committed to equitable and inclusive hiring practices. Applicants and employees will not be discriminated against based on any status protected under federal state or local law. We especially welcome applications from those who can demonstrate experience engagement and professional expertise in IDEA.
Joining Our Talent Community
Join our talent community online at CHQ/employment. You are encouraged to learn more about Chautauqua Institution at CHQ and view the 150 Forward Strategic Plan at .
Required Experience:
Manager
Employment Type
Full-Time
