Office ManagerTeam Assistant

• Vibrant and welcoming environment #Recognised as best places to work 2024
• Join Australias #1 Share Registry
• Sydney CBD location

OUR CLIENTS COMPANY

Our client brings together modern purposebuilt technology with a dynamic and experienced team to tailor solutions for companies and funds to understand engage and manage their investors. They provide a cloudnative single registry employee share plan and board management platform and professional services including company secretarial ESG accounting and finance and investor and media relations.

Today over 1400 ASX listed and unlisted clients trust our clients team to manage their registry investor and board requirements and they are proud to be ranked number one on the ASX by number of companies serviced with 750 listed clients.

Their culture is innately entrepreneurial connecting people who thrive in an atmosphere where ideas actions and initiative is encouraged. Their core values Customer Success Ambition Equality and Team are at the foundation of who they are and how they operate.

ABOUT THE OPPORTUNITY

We are seeking a proactive and engaging Office Manager to join our clients Sydney CBD office.

This role is wellsuited for someone who is dynamic and thrives in a fastpaced environment from reception management office operations executive support and event coordination. You will ensure the smooth and efficient operation of both the Sydney and Melbourne offices.

The office is a space where team members collaborate and work together as a highperforming team. It is also where the company culture is nurtured. As a result you will play a key role in creating and maintaining a welcoming environment.

Key responsibilities :

• Manage the reception area ensuring a professional welcoming and wellorganised environment.
• Oversee and coordinate building facility management and liaise with property management teams for all maintenance and repairs.
• Purchase and maintain office supplies stationery and equipment merchandise ensuring optimal sock levels.
• Provide direct administrative support as needed including scheduling appointments meetings and events.
• Manage diaries and calendar appointments including diary management for the CEO.
• Book travel accommodation and manage itineraries for executives and staff.
• Provide adhoc support when needed to the Executive Leadership Team
• Administrative & Executive Support
• Manage meeting room bookings ensuring room availability and readiness.
• Arrange room setups servicing rooms with required materials and coordinating catering services as needed.
• Ensure compliance with WHS requirements including First Aid Fire Warden duties and emergency evacuation procedure.
• Maintain up to date WHS documentation and communicate and promote safety practices for all staff.
• Develop and implement new administrative systems and/or process to improve office efficiency and management processes.
• Assist with onboarding new employees by setting up workstations IT access and as required by P&C Team and Internal IT team.

ABOUT YOU

• A proactive detailoriented professional with Office Management or Team Assistant Experience

• A natural problemsolver with toptier customer service skills

• Highly organised with a proactive cando attitude

• Techsavvy with proficiency in Microsoft Office (Salesforce or CRM experience is a plus)

• Driven by providing exceptional level of customer service with experience in a similar reception or support role

• Strong written and verbal communication skills and relationship building skills

• Ability to work as a team player in a small team environment

• Collaborative and consultative approach to work

• Highly efficient with exceptional time management skills

HOW TO JOIN US

You may apply using your LinkedIn profile however we would love to know more. Therefore we welcome the inclusion of a CV and/or attached a cover letter. For further information please contactCeline

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Required Experience:

IC