Events Coordinator
Events Coordinator
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Job Description
Job Details
Description
POSITION: Events Coordinator
Reports to:Director of Visitor Experience
Team:Visitor Experience
Status:PartTime
Shift:Saturdays 2:00 pm to 12:00 a.m. including some weekday afternoon/evenings as meetings/Events dictate. Hours are scheduled to Visitor Experience needs and must be flexible.
Compensation:Ranging from $21 $28 per hour based upon experience and certifications.
Benefits: Discretionary Time Off (DTO) free downtown parking Employee Assistance Program (EAP) museum membership and other special discounts.
Position Overview:
The Taft Museum of Art located in downtown Cincinnati is seeking a parttime Events Coordinator reporting to the Events and Sales Manager. This position requires a positive highly organized team player who communicates proactively is attentive to detail manages multiple priorities and has excellent communication and collaborative skills. Enjoy this rare opportunity to join the staff of one of the finest small art museums in the United States.
Please submit a cover letter resume and three references.Please submit only through our online portal attaftmuseum/Careers. Our team will review your information and we will get back to you we promise with the next steps. If you have questions please email Human Resources at. No phone calls please.
CORE RESPONSIBILITIES:
- Facilitates private events and facility rentals to include weddings corporate events and various forms of facility rentals as necessary.
- Coordinates efficient and orderly use of museum venues and meeting rooms including proper communication of the event/meeting and rental information within the organization.
- Collaborates develops and implements policies and procedures to facilitate a highquality guest experience.
- Collaborates with the Events & Sales Manager to ensure events and meetings are executed flawlessly.
- Works closely with internal clients and contracted vendors to include caterers and equipment rental companies in addition to external partners clients members and donors to ensure compliance with TMA standards.
- Demonstrates innovation in events and meeting services to meet the needs of a range of audiences includinginternal userscouples wedding planners meeting bookers and anyone planning an event or meeting at the Museum.
- Submits bartender invoices at the end of each event and disperses tips to staff.
- Manages event support team members and adheres to event timelines.
- Performs other duties that may be assigned.
MUSEUM CORE VALUES
All employees of the museum must strive to:
- Embrace the museums core values of respect integrity excellence creativity and collaboration and demonstrate this understanding through words behaviors and interactions with our guests staff members volunteers and the public.
- Learn and teach every day. Share knowledge freely with colleagues and pursue opportunities to gain new skills to enhance our success as a team.
- Appreciate understand and value each staff members expertise background experience strengths and unique perspective. Share time energy and knowledge with others to ensure everyone has the highest potential to succeed.
- Achieve excellence in all tasks and goals.
- Demonstrate professionalism on and off the job and always represent the Taft Museum of Art positively and professionally. Speak truthfully and fulfill promises and obligations in all museum dealings.
- Be comfortable and communicate with people of diverse backgrounds.
- Adhere to all current museum policies procedures protocols and processes.
- Create a pleasant work environment by being a positive influence and respectful to every person.
The success of the Taft Museum of Art is driven by our core values of respect integrity excellence creativity and collaboration as exemplified by our team members.
The Taft Museum of Art is an Equal Opportunity Employer and complies with the Civil Rights Act of 1964 the Age Discrimination in Employment Act of 1976 the Americans with Disabilities Act of 1990 and other applicable employment laws. The TMA does not discriminate against employees or applicants for employment on the basis of an individuals race color gender religion creed sexual orientation national origin ancestry age disability marital status veteran status or any other status protected by applicable law. This policy applies to all terms conditions and privileges of employment including recruitment hiring training placement compensation promotion discipline and termination.
Qualifications
REQUIRED CAPABILITIES & SKILLS
- Able to plan and provide a great guest experience that translates into membership member retention referrals and sponsors.
- Detail oriented with excellent organizational verbal and written communication skills.
- Calm and professional demeanor under pressure.
- Must be able to work a flexible schedule in line with the Museums business needs.
- Ability to stand for long periods at a time and minimal lifting of under 50 lbs.
REQUIRED MINIMUMEDUCATION AND EXPERIENCE
- Associates degree or equivalent experience in event planning or coordinating preferred.
- Ability to upsell conceive design and produce a wide variety of activities for different purposes.
- A valid drivers license.
- Authorized to work in the US.
- Speaks English fluently.
Required Experience:
IC
Employment Type
Part-Time
