Executive Secretary Assistant HR C8
Executive Secretary Assistant HR C8
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Job Description
Task Responsibilities:
Essential job results Task responsibilities
Administration & Financial:
Monitor inventory of office suppliers and the purchasing of new material
Oversee facilities services and maintenance activities
Managing Corporate Secretarial duties
Providing requested Company data to ISTAT (Italian Office for Statistics)
Day byday/daily tasks about secretarial matters
Relationships with the bank for payment (some home banking payments for local suppliers)
Managing petty cash with small/medium amount
Relationship with several depts. In Lux (accounting travel flight ops security dept general purchasing)
Relationship with third parties when secretarial matters are involved (general affairs)
Managing the credit cards provider for monthly statements and matching receipts
Daily managing of the certified electronic mail portal
Downloading of the invoices from cloud portal and registration in files in order to match the payments process by Lux
Controlling and matching the payments with the related invoices received from Lux
Monitoring SAP system for invoices
Assisting collecting data for yearly budget and further data elaboration
Human Resources:
Assisting Director HR & Admin in secretarial daily task when requested
Daily HR and Accounting duties
Downloading of Aims data for crew monthly reports and statistic
Assisting HR Colleague in the preparation of monthly HR Input data for Payroll Processing
Assisting HR Colleague preparing On Boarding documentation for new hire
Relationships with HR consultant for salaries employments and all HRrelated matters;
Essential Requirements For The Position:
- Bacherlors degree;
- Knowledge of Corporate Secretarial Duties;
- Knowledge of payroll processes and employemnt rules;
- English language (written and spoken);
- Good communication skill
Working Conditions:
CWA Metalmeccanico
40 hours/week
Employment Type
Full-Time
