Project Coordinator
Project Coordinator
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Job Description
10 of Europes CO emissions are caused by residential heating and energy bills are out of control. Aira is here to change that.
With our intelligent Aira Heat Pump at the heart were making the switch to clean energytech easier and more affordable. Helping Europe turn off gas and slashing energy costs one home at a time.
Founded in 2022 and with 1000 employees and counting Aira is driving the clean energy revolution by providing homes with modern clean energytech solutions such as solar power battery storage solutions and heat pumps. With a stateoftheart production facility in Poland an HQ in Stockholm Sweden and hubs across the UK Germany and Italy Aira is well on track to install clean energytech into 5 million homes by 2034.
About the role
We are looking for a highly organized and proactive Project Coordinator to support our Project Management and Engineering team. The ideal candidate must have extensive experience in building professional PowerPoint materials to document project progress and create executivelevel presentations. This role requires strong project coordination skills attention to detail and the ability to drive accountability within the project team.
This is Wrocaw based B2B consultant role.
What youll be doing
1. Documentation and Presentation Development
- Create and maintain highquality PowerPoint presentations for PMO and executive steering committee meetings.
- Develop and update project documentation ensuring all records are accurate and up to date.
- Compile and visualize project progress reports in an executivefriendly format.
2. Project Coordination &
- Follow up on project milestones and tasks to ensure ontime infull (OTIF) delivery from all project managers.
- Manage and update project risk logs identifying potential risks and mitigation strategies.
- Support financial reporting by tracking project budgets expenditures and variances.
- Provide administrative support including scheduling meeting coordination and stakeholder communication.
3. Project Management Tools & Training
- Act as a key user and trainer for the project management tool ASANA ensuring all team members utilize it effectively.
- Coach and train project managers and team members on best practices in project management and task tracking.
4. Meeting and Workshop Coordination
- Schedule and facilitate project meetings ensuring agendas materials and followup actions are well managed.
- Organize workshops and collaborative sessions to drive project alignment and progress.
What youll bring to the role
- Proven experience in project coordination administration or a similar role.
- Expertlevel skills in Microsoft PowerPoint to create executivelevel presentations.
- Strong organizational and multitasking abilities with a detailoriented mindset.
- Experience in tracking project tasks milestones and risks in a structured manner.
- Knowledge of financial reporting principles related to project tracking.
- Ability to proactively follow up with project managers and stakeholders to ensure timely .
- Experience using ASANA or other project management tools with the ability to train and coach others.
- Excellent verbal and written communication skills.
- Strong problemsolving skills and a proactive approach to challenges.
Nice to have:
- Background in HVAC manufacturing logistics or industrial projects.
- Experience working in a startup or fastpaced industrial environment.
- Familiarity with Lean Agile or similar project management methodologies.
What is in it for you
- The opportunity to lead automation and digitalization projects from concept to .
- Work in a hightech fastgrowing industry focused on sustainable energy solutions.
- Handson collaboration with industry experts in smart manufacturing.
- Access to cuttingedge technology in digital factory transformation.
At Aira we champion nextgeneration energy as well as diversity and inclusion. We firmly believe that a diverse workforce fosters innovation and creativity enhancing our ability to serve customers and communities effectively.
We welcome individuals from all backgrounds cultures and perspectives to join our team. Our commitment is to uphold equality and inclusivity fostering a collaborative environment where everyone can thrive and contribute to a better future for our people and the planet.
Employment Type
Full Time
