Aviation Project Coordinator
Aviation Project Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
Overview
The Project Coordinator provides support to our Project Managers to ensure seamless of projects. Responsibilities include working closely with Project Managersto prepare comprehensive action plans including resource planning scheduling and budget tracking for numerous projects simultaneously. In this role you will perform various essential functions and responsibilities including administrative support formatting and reproduction of various documents (correspondence meeting agendas/minutes contract documents specifications reports etc. maintain project documentation assist with funding requests and permitting review and validate subconsultant invoicing contract management and various other tasks asneeded to ensure Project Managers needs are met as projects evolve.
Responsibilities
Essential Functions & Responsibilities:
- Coordinate project schedules resources and information
- Assist with reproduction of drawings reports etc.
- Assist with formatting and compiling of preliminary contract documents special provisions and technical specifications
- Assist with formatting of engineers report and modification to standards
- Compile/submit permits as needed
- Format all outgoing correspondence letters memorandums
- Prepare agendas and sign in sheets
- Participate in team meetings and compile meeting minutes
- Support on state portal management
- Maintain project documentation
- Prepare/maintain digital document control
- Review and validate sub invoices
- Prepare request for reimbursements and project funding summaries
- Review certified payrolls
- Prepare federal and state grant applications and sponsor certificates
- Bid site management
- Prepare/submit DBE and ACDBE programs goals reports
- Contract management
- Ensure project managers needs are met as the project evolves
- Assist with resource management
Skills & Proficiencies:
- Ability to use independent judgment to fulfill job responsibilities
- Flexible and can adapt to change
- Strong working knowledge of Microsoft Office programs primarily Word and Excel
- Effective speaking and listening skills
- Ability to multitask
- Attention to detail
Qualifications
Required Qualifications:
- Associates Degree or higher
- 2 years of experience in an Administrative Assistant role
Resulting Physical Qualifications:
- Must be able to sit for extended periods of time.
- Must be able to operate and manipulate standard office equipment.
- Must be able to occasionally reach bend climb and/or balance.
- Must be able to frequently lift and/or move 10 pounds and occasionally lift and/or move up to 40 pounds.
Level up your career with Woolpert. Apply today and join our team to help shape the future of tomorrow!
Why Woolpert
Woolpert is looking for supportive goaloriented and careerminded individuals who are or are looking to become industry leaders in their fields. We blend design excellence with innovative technology and geospatial applications to deliver exceptional value to our clients. When you join us youll join a team of experts who are passionate about their work and dedicated to building the next generation of industry leaders. Woolpert embraces progress and innovation creating limitless opportunities for your career growth.
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Our vision:http://woolpert/aboutus/
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with the contractors legal duty to furnish information. 41 CFR 601.35(c)
To all agencies: Please no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert viaemail the internet or in any form and/or method will be deemed the sole property of Woolpert unless such search firms/employment agencies were engaged by Woolperts Talent Acquisition Team for this requisition and a valid agreement is in place. In the event a candidate who was submitted outside of Woolperts applicant process is hired no fee or payment of any kind will be paid.
Posted Salary Range
Required Experience:
IC
Employment Type
Unclear
