Executive Administrative Coordinator
Executive Administrative Coordinator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Pappageorge Haymes Partners (PH) a leading design and planning architecture firm is seeking a proactive Executive Administrative Coordinatorto assist in proposal development contract preparation and project coordination. In this role youll also provide administrative support to the Founding Partner assist with client and consultant engagement and help streamline internal communication and documentation processes. This role offers the opportunity for professional growth and advancement within the firm.
Primary Responsibilities:
- Proposals: Craft organize and track proposal documents with precision
- Contracts: Preparing and reviewing AIA Owner/Architect Agreements Architect/Consultant agreements and other legal documents
- Submittals: Participate in or prepare responses to Requests for Proposal/Qualifications.
- Executive Support: Provide administrative assistance to the Founding Partner by drafting and reviewing correspondence and handling daytoday organizational tasks
- Administrative Coordination: Facilitate the coordination of project documentation support internal communication strategies and assist in the alignment and of project schedules and deliverables
- Insurance Certificates: Request distribute and manage certificates for projects
- Client and Consultant Engagement: Actively engage with clients and consultants proactively following up to secure signed agreements and proposals
- Document Management: Maintain a wellstructured electronic filing system
- Marketing Committee: Participate in the Marketing Committee contributing to the development and implementation of marketing strategies and promotional materials
- Attention to Detail: Exhibit exceptional verbal and written legal communication skills with a sharp eye for proofing and editing to maintain the highest standards of grammar and clarity
Qualifications:
- Professional Experience:3 years administrative professional or related experience required (architectural engineering setting preferred)
- Proficiency in Microsoft Suite:Essential skills in Microsoft Suites especially Excel and Word
- Versatility:Experience with AIA Contract documents Macbased applications (Pages Numbers Keynote) Google Apps (Sheets Docs etc) and Deltek Vision is highly beneficial
- Proactive Multitasker:Takes initiative selfmotivated versatile and highly dependable
Salary is based on qualifications and experience. Employee benefits include medical dental and vision insurance annual bonus 401(k) match Employee Stock Ownership Plan (ESOP) taxfree commuter benefits discounted Divvy membership flexible schedule.
Required Experience:
Junior IC
Employment Type
Full-Time
