Human Resources Assistant
Human Resources Assistant
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1 Vacancy
Job Description
Ohio Wesleyan University is a selective private undergraduate liberal arts residential institution founded in 1842 and is located just 20 miles north of Columbus. The Human Resources Office is seeking a Human Resources Assistant. The Human Resources Assistant is a Human Resources (HR) professional who completes administrative duties for the human resources department. They assist all employees and provide administrative support to all HR team members and reports to the Associate Director of Human Resources.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Greets visitors to the HR office answers the HR main phone line monitors and responds to HR email account.
- Maintains Human Resource information system records ensuring data accuracy through selfaudits and reports and to ensure data integrity and readiness for ERP project.
- Processes new hire benefit and data entry into ADP and benefit systems.
- Coordinates I9 compliance.
- Maintains employee filing system including active employee personnel and medical files terminated and retired employee archived files.
- Assists in benefits data administration to include activation and termination in various thirdparty systems and auditing of benefit plan participants as compared to billing documents
- Benefit Qualifying Event processing for employees and updating thirdparty benefit systems
- Assist in Coordination of Leave processing and tracking FMLA ADA Short and Long Term Disability and Parental Leave.
- Assist in Coordination of BWC injury reporting.
- Assists in updating OSHA 300 log for onsite accidents/injuries
- Prepares COBRA notices for thirdparty vendor
- Coordinates with Accounting through BishopBuy and/or Concur system the vendor invoicing and processing of payment for supplies benefits and consulting fees.
- Assists in posting compliance pieces on employee notification boards.
ADDITIONAL DUTIES AND RESPONSIBILITIES:
- Assists in audit/updates to the I9 compliance records for all employees (paper)
- Assists in annual preparing 1095C documents for employees (electronic)
- Assists in annual open enrollment processing employee assistance reporting etc.
- Convert paper personnel and archive files to electronic archive files process/system TBD
Success Factors
Alignment with organizational and department mission vision and values
Strong work ethic with a great attitude
Strong team player with the ability to adapt to diverse team members
Ability to perform in a fastpaced work environment
A high level of time management accountability and prioritization skills
Selfmotivated goal oriented and driven to accomplish department goals
Ability to be organized problem solve and be solution oriented
Strong ability to maintain confidentiality
Working knowledge of Microsoft & Google Office (Power Point Word Excel Google Docs GMail)
QUALIFICATIONS:
Experience and Education:
- Associates degree or high school graduate with one year of human resources experience.
- Ability to protect and maintain confidentiality including handling issues with discretion and good judgment.
- Proficient in MS Office Word and Excel to create documents and spreadsheets.
- Effective written communication skills
Experience with an HRIS database is preferred ADP
Completed application packets will include:
1. Cover letter
2. Resume
Application review will begin immediately.
Available employee benefits include medical dental vision life insurance retirement employee assistant plan generous paid time off and additional voluntary benefits. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs.
WHAT WE OFFER:
Ohio Wesleyan University offers a rewarding place to work! To discover why this should be your next work home visitour website. Learn more about our benefits atDiscover our Benefits. As an equal opportunity institution OWU has a commitment to diversity equity inclusion and antiracism. We do not discriminate on any basis including: race religion color culture national origin sex and/or sexual orientation gender gender identity and/or expression age marital status veteran status disability status economic barriers or any other legally protected factor.
Employment Type
Full-Time
