Administrative Assistant - 4508

BronxWorks helps individuals and families improve their economic and social wellbeing. From toddlers to seniors we feed shelter teach and support our neighbors to build a stronger community. In all aspects of our work we strive for the highest ethical and performance standards and guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. We have 65 locations throughout the borough providing a variety of programs that offer assistance in the areas of family children and youth support educational services elder care homelessness mental health and workforce development. We are an employer of choice for anyone interested in a meaningful career in the social services field.

BronxWorks is hiring 1 Administrative Assistant for Westchester Avenue Safe Have

RESPONSIBILITIES

• Purchase office supplies and/or equipment including maintaining appropriate documentation of purchasing decisions and forwarding purchase orders packing slips and invoices to the fiscal department on a timely basis
• Review invoices for accuracy and forward to fiscal department on a timely basis
• Maintain inventory log on a monthly basis for all items equipment and furniture purchased transferred traded in or discarded. Inventory logs are forwarded to the Assistant to the Executive Director annually
• Maintain and balance office petty cash fund by collecting expense vouchers reimbursing staff and reconciling and submitting vouchers to fiscal on at a minimum a monthly basis
• Maintain OSHA data sheets training logs office certificates etc. to ensure site compliance with regulatory agencies such as Department of Health Department of Labor etc.
• Supervise support staff such as program assistants and volunteers by coordinating assignments and evaluating staff on a monthly and yearly basis
• Maintain contract personnel time sheet and signin log files
• Draft copy fax and file memoranda letters and other agency documents

QUALIFICATIONS

• Associates degree or high school diploma or equivalent and two years related experience
• Proficiency in modern business communications including personal computers electronic mail voicemail fax and copier equipment
• Proficiency in basic filing principles and standard correspondence formats
• Minimum typing speed of 50 words per minute

PHYSICAL REQUIREMENTS

• Ability to establish rapport with people
• Good time management writing and communication skills
• Ability to use a computer for prolonged periods
• Ability to occasionally lift and/or move up to 10 pounds
• Ability to stand walk or sit for long periods of time
• Ability to climb five flights of stairs Ability to bend and retrieve objects and/or documents
• Ability to travel in the boroughs of New York City and its adjacent counties via public transportation
• Ability to travel for a minimum of 1 mile within a reasonable amount of time and in all types of weather including inclement weather

BronxWorks seeks to build an inclusive organization grounded in respect for differences. BronxWorks is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. This commitment applies to all terms conditions and privileges of employment including but not limited to recruitment hiring compensation training and employee development placement promotion demotion upgrading downgrading transfer layoff and termination. We value and encourage diversity and solicit applications from all qualified applicants without regard to race color gender sex age religion creed national origin ancestry citizenship marital status sexual orientation physical or mental disability medical condition military and veteran status gender identity or expression genetic information status as a victim of domestic violence or any other characteristic protected by federal state or local law. If you require reasonable accommodation as part of the application process please contact .