Office Administrator
Office Administrator
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Job Description
ALANTRA is a global investment banking asset management and portfolio advisory firm focusing on the midmarket with offices in 22 countries across Europe the US Latin America and Asia. With over 500 professionals the firm is publicly listed since 2015 with a 430Mn market capitalization as of May 2023.
Its Investment Banking division employs over 300 professionals providing independent advice on M&A debt advisory financial restructuring and capital markets transactions.
In Asset Management Alantra offers its clients unique access to a wide range of investment strategies (direct investments fund of funds coinvestments and secondaries) in six highly specialized asset management classes (private equity active funds private debt infrastructure real estate and venture capital) as well as private wealth management services.
Alantras Portfolio Advisory team is the leading portfolio advisory unit in Europe with over 160 seasoned professionals across the UK Spain Ireland Italy Portugal and Greece dedicated to transaction structuring pricing modelling and data enhancement in relation to credit portfolios and banking platform.
For more information please visit www.alantra
Job Description:
About Alantra
ALANTRA is a global investment banking asset management and portfolio advisory firm focusing on the midmarket. With offices across Europe the U.S. Asia and Latin America Alantra employs over 500 highly talented and experienced professionals across 22 countries. Its Investment Banking division provides independent advice on M&A capital raising financial restructuring credit portfolio and capital markets transactions. For more information visit www.alantra.
Alantras U.S. business headquartered in Boston MA and with offices in New York NY and San Francisco CA has specialized in domestic and crossborder midmarket acquisitions and divestitures involving familyowned businesses multinational corporations and private equity investors for over 40 years. The team offers broad sector expertise across a range of industries including Consumer Industrials Healthcare and Technology; and is focused on executing a strategic growth plan to expand its capabilities and expertise.
Position Overview
We are seeking a highly organized and proactive Office Administrator to join our team in Boston. As an Office Administrator you will play a crucial role in overseeing the daytoday office operations and providing comprehensive administrative support to our Managing Directors. Your exceptional organizational skills and attention to detail will ensure the smooth functioning of our office and enable our leadership team to focus on strategic initiatives. This is an exciting opportunity to be at the heart of our investment banking organization contributing to its success and growth.
The environment at Alantra is both collegial and entrepreneurial and teamwork is essential to the firms success. A focus on innovative new ideas across all levels of the team are welcomed and encouraged and leaders provide various career development opportunities for longterm success.
Responsibilities
Office Management: Maintain a wellorganized and efficient office environment. Coordinate and oversee office supplies equipment and facilities ensuring everything is in working order and appropriately stocked.
Administrative Support: Provide highlevel administrative assistance to the Managing Directors including managing schedules arranging appointments processing expenses and organizing meetings. Prepare meeting agendas take minutes and follow up on action items as needed.
Communication: Serve as the primary point of contact for internal and external inquiries emails and phone calls directed to the Managing Directors. Disseminate information effectively and handle sensitive and confidential information with the utmost discretion.
Travel Coordination: Arrange travel logistics for the Managing Directors including flights accommodation ground transportation and itinerary planning. Ensure seamless travel experiences and timely expense reporting.
Calendar Management: Maintain and update the Managing Directors calendars coordinating with team members to schedule meetings conferences and events.
Event Planning: Assist in organizing company events conferences and workshops. Handle logistical arrangements venue selection catering and other eventrelated tasks.
Document Management: Create format and edit documents reports presentations and other business materials as required. Maintain electronic and physical filing systems for easy access and retrieval.
Problem Solving: Identify and address operational challenges proactively. Implement process improvements to enhance office efficiency and productivity.
Ad Hoc Projects: Assist in special projects and initiatives as requested by the Managing Directors demonstrating adaptability and the ability to work on diverse tasks.
Why Alantra
Teamoriented and collaborative culture
Unique career development opportunities with focus on longterm growth and success
Dynamic and collaborative work environment
Competitive salary and bonus plans
100 Healthcare coverage options HRA and FSA options dental vision insurance
401k with match
Competitive vacation and holiday plans
Fitness reimbursement
Employee assistance program
Pretax commuter benefits
Company events and international offsites
Teamwide community service initiatives
Access to global network
If you are a selfmotivated organized individual with a passion for providing exceptional administrative support we encourage you to apply for the Office Administrator position. Join our team and contribute to the success of our organization in Boston!
Requirements:
Qualifications/Requirements
At least 2 years experience as an Office Coordinator Administrative Assistant or similar role.
Bachelors degree or relevant work experience.
Ability to work onsite in our Boston office required.
Strong organizational skills and the ability to multitask effectively in a fastpaced environment.
Excellent communication skills both written and verbal.
Proficient in Microsoft Office suite (Word Excel PowerPoint Outlook) and other office software.
Attention to detail and a high level of accuracy in all tasks.
Discretion and the ability to handle sensitive and confidential information.
Exceptional problemsolving abilities and a proactive approach to challenges.
Prior experience in event planning and travel coordination is a plus.
Knowledge of financial administration and basic accounting principles is beneficial.
Location: Boston Massachusetts (onsite)
Required Experience:
Unclear Seniority
Employment Type
Full-Time
