Senior Grants and Contracts Officer Administrative AnalystSpecialist-Exempt II

Job Title

Senior Grants and Contracts Officer

Classification

Administrative Analyst/SpecialistExempt II

AutoReqId

546401

Department

Research and Sponsored Projects

Division

Associate Vice President Research and Sponsored Projects

Salary Range

Classification Range $5537 $10014 per month

(Hiring range depending on qualifications not anticipated to exceed $5537 $7405 per month)

Appointment Type

Ongoing

Time Base

Full Time

Work Schedule

Monday Friday 8:00 AM 5:00 PM

About CSUF

Standing on 241 acres in the heart of Southern California the University was founded in 1957 and has grown into a population of over 40000 students. As Titans we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate while responding to Californias revolving work force needs. At Cal State Fullerton we strive for continual improvement of students staff faculty and administrators through orientations training programs and professional development opportunities. As part of the Titan Community you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana the Arboretum and Botanical Garden at Cal State Fullerton cultural events and performances in the Clayes Performing Arts Center Cal State Fullerton Athletics sports events Titan Recreation Center and the Employee Wellness Program.

Job Summary

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students faculty staff and administrators who uphold values of inclusive excellence free speech and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the Universitys mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position:

The Office of Research and Sponsored Projects (ORSP) works with other units throughout campus to seek external support for faculty research scholarship creative activity and institutional projects that support the educational and service mission of the university. ORSP staff assist with proposal development (Office of Research Development) proposal submission contract negotiation (Office of Grants and Contracts) and post award support (Office of Sponsored Programs) and help to assure that research and sponsored programs are conducted in accordance with the highest ethical and regulatory standards (Office of Research Compliance). We seek an exceptional individual to join our team as the Senior Grants and Contracts Officer (Administrative Analyst/SpecialistExempt II). The ideal candidate in this role should have a positive attitude and an active energetic mind characterized by highly ethical practices and a commitment to diversity openness flexibility integrity and kindness.

Under the general direction of the Associate Director of Grants and Contracts (OGC) and functioning as part of the OGC team the Senior Grants and Contracts Officer (Administrative Analyst/Specialist Exempt II) provides highquality support and customer service to faculty staff and funding agency (Sponsor) representatives. Serves as the lead/primary contact for selected colleges or campus units in preparing reviewing and submitting proposals to ensure compliance with applicable federal state and local laws and regulations and university policies. Provide advice and assistance to faculty administrators and staff with all aspects of proposal preparation including but not limited to interpretation and clarification of Sponsor guidelines budget development and review completion of required forms assurances and certifications collection of necessary or pertinent data and compilation of and review of proposal components for consistency and compliance with sponsor guidelines. Identify areas of risk and concern before proposal submission and ensure timely submission of accurate proposals. Coordinates the campus approval processes for proposals via Cayuse S2S and other pertinent preaward documents. Serves as primary administrative contact and liaison for the university and Sponsors at the proposal stage. Identifies and serves as liaison in matters involving conflicts of interest Health Insurance Portability and Accountability Act biosafety and responsible conduct of research for assigned departments and units.

Drafts reviews analyzes negotiates and recommends grants cooperative agreements contracts and other agreements for acceptance by the CSU Fullerton Auxiliary Services Corporation (ASC) on behalf of the university. Provides training for faculty and staff in all preaward processes and procedures. Completes registration to appropriate sponsor systems as needed. Issues account for faculty administrators and staff to appropriate sponsor systems such as eRA Commons NSF Research and egrants. Assists in logistical preparation for various campuswide events workshops and meetings. Serves as the lead in drafting and updating complex contracts and various other bilateral agreements including nonfinancial agreements such as Memorandum of Understandings Material Transfer Agreements and NonDisclosure Agreements. Secure concurrence of the principal investigator and other University offices as appropriate before recommending acceptance of the award to ASC with nonstandard terms and conditions.

Serves as OGC lead in drafting issuing and negotiating subawards/subcontracts to other institutions and coordinating ASCs acceptance of these subawards/subcontracts. Manage the subaward issuance process; educate individuals on campus regarding subrecipient regulations and policies. Collaborate with the Sponsored Programs Compliance Officer to discuss subcontract procedures participate in policy updates and update subaward forms to comply with university and sponsor guidelines as needed. Other duties as assigned.

Essential Qualifications

Bachelors degree from an accredited fouryear college or university and/or the equivalent training and administrative work experience involving the study analysis evaluation development or improvement of administrative policies procedures practices or programs plus four years of related experience. Working knowledge of and the ability to apply standard theories principles practices and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of the policies procedures and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan organize coordinate and perform work in various situations where numerous and diverse demands are involved. Skilled in the research development and evaluation of policies and programs. Ability to collect evaluate and interpret data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems address them proactively and develop appropriate recommendations leading to solutions. Demonstrated ability to effectively interpret organize and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus. Ability to train others on new skills and procedures and provide lead work direction. Proficiency in Microsoft Excel Word PowerPoint Access and Outlook. Ability to communicate clearly and effectively both orally and in writing. Ability to establish and maintain effective and cooperative working relationships with others.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment which may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications

Masters Degree from an accredited college or university. Certified Research Administrator (CRA). Five years of related experience in a preaward or postaward office at a university or research institute. Experience negotiating contracts including identifying problematic language crafting alternate language and contract compliance. Extensive experience reviewing sponsor guidelines/Request for Proposals preparing complex budgets and compiling and submitting responsive proposals. Extensive experience in the issuance review and negotiation of subagreements to various types of organizations. Extensive experience in preparing complex budgets involving multiple disciplines. Extensive experience completing federal forms (i.e. SF 424 R&R R&R budget current and pending support etc. and submission to Grants and Research. Extensive experience in issuance review analysis and negotiation of complex contracts cooperative agreements and other bilateral agreements including crafting alternate language to comply with university policies. Knowledge of 2 CFR 200 (Uniform Guidelines) federal and state regulations including federal contract terms (Federal Acquisition Regulation and Defense Federal Acquisition Regulation Supplement). Knowledge of federal agency policies including but not limited to Public Health Service National Science Foundation Department of Energy Department of Defense Department of Education and NASA. Extensive computer applications experience in Cayuse S2S Microsoft 365 (Outlook Word Excel Teams) Adobe Acrobat DC Zoom and Dropbox. Extensive experience with electronic research administration systems including but not limited to Research eRA Commons Grants ASSIST JustGrants NSPIRES etc. Proven strong writing skills specifically in Research Administration. Excellent interpersonal skills and ability to work under pressure of short deadlines and multiple projects

License/Certifications

Certified Research Administrator (CRA).

Special Working Conditions

Notice of NonDiscrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Additional Information

California State University Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students staff administrators and faculty thrive. Individuals interested in advancing the Universitys strategic goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who selfdisclose.

As of January 1 2022 the CSU OutofState Employment Policy prohibits the hiring of employees to perform CSUrelated work outside the state of California.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant Teaching Associate Instructional Student Assistant or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete jobrelated performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University Fullerton is not a sponsoring agency for staff or management positions (i.e. H1B Visas).

Hiring Preference

OnCampus CSUEU Employees