Executive Assistant to Head of School St Joseph Seattle

Archdiocese Of Seattle Catholic Schools

Posted on : 11-04-2025

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1 Vacancy

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Job Location

Seattle - USA

Hourly Salary

$ 32 - 34

Vacancy

1 Vacancy

Posted on : 11-04-2025

Job Description

Position Type:
Secretarial/Clerical/Secretary / Administrative Assistant

Date Posted:
3/31/2025

Location:
St. Joseph Seattle

Position: Executive Assistant to Head of School
Type of Position: Parttime 24 hours/week) Hourly Nonexempt
Compensation Range: $3234 per hourAny offered salary is determined based on internal equity internal salary ranges market data applicants skills and prior relevant experience degrees and certifications. This position is not benefits eligible.

Job Summary

The Executive Assistant to the Head of School is responsible for working directly in an administrative support role to the Head of School and provides support to the schools administrative team as needed. This position is scheduled for 24 hours per week follows the academic calendar and includes two weeks before the academic year and two weeks following the last day of school. May involve working evenings and/or weekends.

Responsibilities

Manage the Head of Schools calendar correspondence internal/external requests and daytoday activities with high professionalism and confidentiality.
Prepare agendas and manage documents and communications for all committee and commission meetings. Take minutes for the finance committee and school commission.
Work with appropriate groups to prepare for meetings dinners and other events.
Interface with all members of the St. Joseph School Community: students parents faculty staff (including Parish) alumni and benefactors.
Execute special projects on an asneeded basis including but not limited to staff inservice days emergency preparedness and special events.
Execute and collaborate with primary and middle school directors front office facilities advancement admissions and business office to support projects and events as needed.

Qualifications

Required:

Proven experience as an executive assistant administrative assistant or similar role preferably in a school or nonprofit setting
High proficiency with Google Workspace (Docs Sheets Calendar Gmail Drive Forms)
Experience using or willingness to learn Veracross (student information system and school management software)
Exceptional organizational skills and attention to detail
Strong verbal and written communication skills
Ability to manage multiple tasks and deadlines with discretion and professionalism
Demonstrated discretion in handling confidential information
Ability to work independently take initiative and anticipate needs
Strong interpersonal skills and a collaborative serviceoriented approach

Preferred:

Experience working in a school environment or with school administrative systems
Familiarity with event planning internal communications or project coordination
Comfort working with a wide range of stakeholders including parents faculty and students
Bachelors degree or equivalent professional experience

Application Process

Interested candidates please submit a cover letter and resume via email to Patrick Fennessy Head of School.

Attachment(s):

St. Joseph School Executive Assistant Position

Required Experience:

Director

Employment Type

Hourly

Company Industry

Key Skills

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About Company

Archdiocese Of Seattle Catholic Schools

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Executive Assistant to Head of School St Joseph Seattle

Archdiocese Of Seattle Catholic Schools

Job Description

Job Summary

Qualifications

Application Process

Employment Type

Company Industry

Key Skills

About Company

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