Program Specialist
Program Specialist
Posted on :
11-04-2025
Employer Active
1 Vacancy
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Hourly Salary
$ 22 - 29
Vacancy
1 Vacancy
Posted on :
11-04-2025
Job Description
Primary Purpose
Under the general direction of the Admissions and Operations Director and Program Director this position is responsible for supporting the Department of Physician Assistant Educations programmatic needs including logistics/planning facilitating special projects grant support and administrative support to fulfill the objectives of the Physician Assistant Program and its operations. In addition to the essential functions the Program Specialist is responsible for following HIPAA and FERPA guidelines having strong taskprioritization skills attention to detail maintaining confidentiality and demonstrating an ability to work with others in a productive and inclusive manner.
Essential Functions
Provides administrative support to the Program in a variety of functions that may include but are not limited to: Answers and routes calls and responds to questions provides information and receives and directs visitors. Performs administrative duties using working knowledge of the units policies procedures and practices. Maintains various department faculty and staff calendars to ensure that department personnel are updated with current university information. Prepares internal and external correspondence reports presentations and other related activities as assigned. Coordinates facilitates (including setup and tear down) and supports unit events/activities including recruitment events and other special events both on and off campus participates as needed (includes occasional evenings and weekends). Facilitates admissions interviews preparations to include scheduling rooms organizing catering coordinating student volunteers preparation/assembly of applicant information packets name badges etc. and compiling interview materials. Perform daytoday operations of the admissions team including application processing management of recruitment data and reporting. Prepares materials and takes meeting minutes for Student Progress Committee SPC Meetings. Facilitate timely review and distribution. Assists other committees as needed. Coordinates and facilitates social media presence for the department including external program pages and closed cohort/alumni pages. Facilitates the maintenance of the Programs website ensuring clear accurate and compliant messaging with consideration of the Programs and University policies and accreditation standards. Supports alumni relations for the Program including support of the PA Alumni Association and its functions. Performs miscellaneous and other duties as assigned by the Admissions and Operations Director and Program Director. University of the Pacific recognizes that diversity equity and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decisionmaking that demonstrates awareness of and responsiveness to the ways sociocultural forces related to race gender ability sexuality socioeconomic status etc. impede or propel students faculty and staff.
Minimum Qualifications
Bachelors Degree or equivalent experience (i.e. Two 2 years of fulltime experience in the same/similar position is equal to one 1 year of completed posthigh school education coursework). Two 2 years of related experience providing administrative support. Intermediate knowledge of Microsoft Office suite of products including Outlook Word Excel and PowerPoint.
Preferred Qualifications
Bachelors Degree. Two 2 or more years of related experience in higher education. Proficiency in MS Office suite specifically Excel. Ability to adapt to emerging technology. Intermediate to advanced data (statistical) analytical skills. Experience with statistical software is highly valued. Positive attitude proven ability to work successfully with diverse populations and demonstrated commitment to promoting and enhancing diversity and inclusion. Excellent communication and interpersonal skills are crucial as this position regularly interacts with both the campus community and the public. Solid English composition skills and the ability to create compose and edit letters and other materials are necessary. Must be able to exercise diplomacy and deal effectively with people in various circumstances in a calm precise way. Must be able to task prioritize organize resources and establish priorities in a fastpaced demanding environment. Must be a selfstarter able to anticipate programmatic needs using problemsolving skills to address issues. Must assume responsibility and work effectively with minimum supervision. Ability to coordinate various activities correctly interpret directions and work well under tight deadlines is crucial. Must maintain strict confidentiality. Previous experience in an academic setting is highly desirable. Experience and sensitivity in working with people of diverse backgrounds and cultures. Demonstrated experience in advancing social justice equity and inclusion in a university setting. Ability to engage and integrate culturally responsive practices and knowledge in their work.
Work Schedule
Work is typically performed during standard business hours. May require occasional evening and weekend hours to complete tasks. Occasional travel may be required.
Under the general direction of the Admissions and Operations Director and Program Director this position is responsible for supporting the Department of Physician Assistant Educations programmatic needs including logistics/planning facilitating special projects grant support and administrative support to fulfill the objectives of the Physician Assistant Program and its operations. In addition to the essential functions the Program Specialist is responsible for following HIPAA and FERPA guidelines having strong taskprioritization skills attention to detail maintaining confidentiality and demonstrating an ability to work with others in a productive and inclusive manner.
Essential Functions
Provides administrative support to the Program in a variety of functions that may include but are not limited to: Answers and routes calls and responds to questions provides information and receives and directs visitors. Performs administrative duties using working knowledge of the units policies procedures and practices. Maintains various department faculty and staff calendars to ensure that department personnel are updated with current university information. Prepares internal and external correspondence reports presentations and other related activities as assigned. Coordinates facilitates (including setup and tear down) and supports unit events/activities including recruitment events and other special events both on and off campus participates as needed (includes occasional evenings and weekends). Facilitates admissions interviews preparations to include scheduling rooms organizing catering coordinating student volunteers preparation/assembly of applicant information packets name badges etc. and compiling interview materials. Perform daytoday operations of the admissions team including application processing management of recruitment data and reporting. Prepares materials and takes meeting minutes for Student Progress Committee SPC Meetings. Facilitate timely review and distribution. Assists other committees as needed. Coordinates and facilitates social media presence for the department including external program pages and closed cohort/alumni pages. Facilitates the maintenance of the Programs website ensuring clear accurate and compliant messaging with consideration of the Programs and University policies and accreditation standards. Supports alumni relations for the Program including support of the PA Alumni Association and its functions. Performs miscellaneous and other duties as assigned by the Admissions and Operations Director and Program Director. University of the Pacific recognizes that diversity equity and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decisionmaking that demonstrates awareness of and responsiveness to the ways sociocultural forces related to race gender ability sexuality socioeconomic status etc. impede or propel students faculty and staff.
Minimum Qualifications
Bachelors Degree or equivalent experience (i.e. Two 2 years of fulltime experience in the same/similar position is equal to one 1 year of completed posthigh school education coursework). Two 2 years of related experience providing administrative support. Intermediate knowledge of Microsoft Office suite of products including Outlook Word Excel and PowerPoint.
Preferred Qualifications
Bachelors Degree. Two 2 or more years of related experience in higher education. Proficiency in MS Office suite specifically Excel. Ability to adapt to emerging technology. Intermediate to advanced data (statistical) analytical skills. Experience with statistical software is highly valued. Positive attitude proven ability to work successfully with diverse populations and demonstrated commitment to promoting and enhancing diversity and inclusion. Excellent communication and interpersonal skills are crucial as this position regularly interacts with both the campus community and the public. Solid English composition skills and the ability to create compose and edit letters and other materials are necessary. Must be able to exercise diplomacy and deal effectively with people in various circumstances in a calm precise way. Must be able to task prioritize organize resources and establish priorities in a fastpaced demanding environment. Must be a selfstarter able to anticipate programmatic needs using problemsolving skills to address issues. Must assume responsibility and work effectively with minimum supervision. Ability to coordinate various activities correctly interpret directions and work well under tight deadlines is crucial. Must maintain strict confidentiality. Previous experience in an academic setting is highly desirable. Experience and sensitivity in working with people of diverse backgrounds and cultures. Demonstrated experience in advancing social justice equity and inclusion in a university setting. Ability to engage and integrate culturally responsive practices and knowledge in their work.
Work Schedule
Work is typically performed during standard business hours. May require occasional evening and weekend hours to complete tasks. Occasional travel may be required.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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