Fiscal Operations Manager - University Career Center

Working Title: Fiscal & Operations Manager University Career Center

State Role Title:Administrative and Office Specialist III

Position Type:Fulltime Staff (Classified)

Position Status: FullTime

FLSA Status: NonExempt: Eligible for Overtime

College/Division: Student Life and Involvement

Department: 100358 University Career Center

Pay Rate:Pay Range

Specify Range or Amount: $40000 $44000

Is this a JMU only positionNo

Is this a grantfunded positionNo

Is this a Conflict of Interest designated positionNo

Beginning Review Date:03/22/2025

About JMU:

James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation sick parental and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a worklife balance and integration program Balanced Dukes that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.

Visit our Prospective Employee site to learn more about what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

Oversee operations at the front desk including recruiting training and supervising front desk student assistants. Coordinate front desk coverage during the UCCs open hours filling in as necessary. Manage departmental budgets and assist with financial planning. Coordinate the purchasing distribution and maintenance of all computing hardware software and coordinating systems for the department. Provide office management (payroll travel maintenance of all supplies and purchasing) services. Support human resources functions of the unit through submission of ePars and timesheets and contributing to the hiring and onboarding processes for new student staff graduate assistants and part and fulltime employees. Submit departmental work orders (room reservations card swipe access office/building maintenance JMU vehicles).

Duties and Responsibilities:

FISCAL OPERATIONS Oversee fiscal operations including monitoring reconciling data input maintenance and reports for university accounts and grants.
OFFICE MANAGEMENT & PURCHASING: Oversee departmental administrative and clerical support including purchasing travel office machinery computer purchases computer operations and clerical assistance.
FRONT DESK OPERATIONS & DEPARTMENTAL SUPPORT: Oversee front desk support and coverage. Hire supervise train and evaluate a team of student operation student assistants. Ensuring that the physical space of the UCC and the Career Closet are wellmaintained.
EVENT SUPPORT: Supports tracking and accounting of financial transactions related to university career fairs. Orders supplies promotional materials and meal vouchers as necessary.

Qualifications:

Required:

• Experience with budgeting and account reconciliation
• Experience with purchasing processes such as office supplies and technology contracts
• Experience supporting a multiple person office
• Experience as front line support for external constituencies

Additional Considerations:

• Experience in office management (such as submitting timesheets work orders and arranging travel)
• Knowledge of higher education
• Experience with Microsoft Office Suite including Excel and Teams
• Experience supervising student staff
• Knowledge of eVA and Commonwealth purchasing standards
• Knowledge of JMU systems and processes

Additional Posting Information:

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

EVerify Notice: After accepting employment new hires are required to complete an I9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the EVerify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age color disability gender identity or expression genetic information national origin parental status political affiliation race religion sex sexual orientation or veteran status.

We promote access inclusion and diversity for all students faculty staff constituents and programs believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity:.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us ator You may also visit the JMU Human Resource Office located at 752 Ott Street Harrisonburg VA 22807 and we will be happy to assist you.