Executive Assistant to the CEO

Executive Assistant to the CEO

Ashoka is a global organization that has pioneered the field of social entrepreneurship and supports the worlds leading changemakers. We are looking for a highly organized proactive and systemsminded Executive Assistant to partner closely with our CEO and Executive Office.

This role is ideal for someone who thrives in a fastpaced missiondriven environment and brings both the meticulousness of an administrator and the foresight of a strategic collaborator. You will play a central role in ensuring the CEOs time communications and decisionmaking are aligned with organizational priorities and carried out with excellence.

What Youll Do:

Strategic Calendar and Priority Management

• Own and manage the CEOs complex calendar with precision and carebalancing longterm planning missioncritical engagements and realtime needs.
• Anticipate scheduling demands and provide thoughtful recommendations for prioritization based on organizational rhythms and strategic initiatives.
• Lead coordination of internal and external meetings ensuring the CEO and relevant partners are prepared and aligned.
• Collaborate with the Executive Administrator to manage highpriority scheduling requests and potential conflicts.
• Actively contribute to monthly Executive Office planning sessions helping forecast capacity needs and shaping strategic priorities for the CEOs schedule.

Executive Communications Support

• Serve as a critical filter for the CEOs daily correspondencereviewing email traffic identifying priorities and escalating timely issues with discernment.
• Prepare and deliver a daily package of materials for the CEO that highlights urgent communications strategic documents and upcoming decision points.
• Ensure every touchpointfrom internal memos to external emailsreflects the professionalism and thoughtfulness of the Executive Office.

Team Coordination and Document Oversight

• Provide oversight and daytoday coordination for the Correspondence Team (Lead and Associate) in partnership with the Deputy Administrator.
• Monitor the status of memos and materials requiring the CEOs attention and ensure their timely delivery.
• Conduct regular reviews with the Correspondence Lead to track highpriority communications and maintain high standards of quality and alignment with the CEOs directives.
• Be available to proof refine or support the development of memos and materials as needed.

Leadership Meeting Planning and

• Colead development of the agenda for Ashokas weekly global leadership meeting collaborating with senior members of the Executive Office.
• Provide logistical and technical support during meetings and ensure followup materials (e.g. chat transcripts and recordings) are uploaded and accessible.
• Continuously build your understanding of Ashokas mission and initiatives by actively engaging in internal trainings and knowledgesharing opportunities.

What You Bring:

• You are a systems thinker who thrives on organizing complexity and spotting patterns across moving parts.
• You approach your work with a service mindsetdiscreet professional and proactive in supporting leaders behind the scenes.
• You enjoy problemsolving independently and bring a high level of judgment reliability and attention to detail.
• Youre energized by contributing to a missiondriven organization and take pride in creating clarity and structure that helps others succeed.
• Prior experience in a fastpaced highaccountability environment is preferred.

Additional Information

• This is a fulltime salaried position.
• Overtime may be during peak planning periods and other highdemand times.
• This position is based on site in our Arlington Virginia office.