Public Programming Coordinator

Job Title: Coordinator Public Programming

Job Status: Fulltime

Job Summary: Under limited supervision the Coordinator of Public Programming uses knowledge of the arts humanities as well as administrative skills obtained through experience and/or formal training to manage the logistics surrounding the Arab American National Museums (AANM) various public programs. Work in close collaboration with relevant museum staff and seek to extend AANMs educational and cultural programming in the community to provide an immersive gateway to explore and learn about our communities.

Essential Duties and Responsibilities:

Liaise event tech needs between artists/speakers and production staff
Conduct guided walking tours for groups of students and adults
Conduct and oversee outdoor guided tours in and around the Arab American National Museums neighborhood in East Dearborn as part of the AANMs Neighborhood Tours program. (Yalla! Eat Spaces of Dearborn and Dearborn Garden tours)
Coordinating the complex administrative functions of the Neighborhood Tours project which include docent staff training and community outreach
Vendor/host recruitment and liaising project promotion evaluation and communication between project staff and leadership
Utilize the techniques of dialogue inquiry and storytelling while leading tour groups
Review current tour content and scripts and regularly update and revise as needed to enhance tour experience
Distribute promotional materials to designated locations throughout the various target communities
Research communities and organizations to help build audiences for programs
Coordinate and monitor event timelines and ensure deadlines are met
Coordinate event setup tear down and followup processes
Assess event staffing and volunteer needs and recruit/communicate with staff/volunteers as necessary
Coordinate and oversee volunteers at events
Work at AANM public programs including several evenings and weekends
Issue check requests invoices and other fiscal paperwork
Monitor event budgets maintain event income expense records and ensure compliance with fiscal and grant requirements
Manage event ticket sales and monetary reconciliation process
Operates standard office equipment and uses required software applications
Performs other duties and responsibilities as assigned

Knowledge Skills and Abilities:
Knowledge of:
Event planning and logistics
Performing arts
Arab American culture arts and/or Arabic language a plus

Skill in:
Working with artists and individuals of diverse backgrounds
Operating standard office equipment and using required software applications for program areas and other applications including Microsoft Office

Ability to:
Maintain confidentiality of sensitive information
Partner with other functional areas to accomplish objectives
Attend to detail while maintaining a big picture orientation
Provide a high level of customer service
Organize and prioritize multiple tasks and meet deadlines
Communicate effectively both orally and in writing
Work independently as well as collaboratively
Establish and maintain effective working relationships at all levels of the organization as well as with external partners

Educational/Previous Experience Requirements:
Minimum Degree Required:
o Bachelors degree
Required Disciplines:
o Public Programming Humanities Museum Studies or Education or equivalent education approved by Human Resources
and
At least two years of experience in event management or any equivalent combination of experience education and/or training approved by Human Resources

Licenses/Certifications:
Licenses/Certifications Required at Date of Hire:
o None

Working Conditions:

Hours: Normal business hours some additional hours may be required

Travel Required: Some travel may be required

Working Environment: Climate controlled office