Associate Project Manager Corporate Events
Associate Project Manager Corporate Events
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Job Description
BuildingA Brand Starts With Our Story
FIRST is a leading global brand experience agency serving clients in various industries including financial services technology new & traditional media aerospace healthcare and professional services. FIRST has received numerous accolades including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer named Top Agency of the Year 2024 by Event Marketer highlighted as a Global Agency of the Year over 100 Employees by C&IT and listed among the 200 Top Marketing Agencies in& 2022 by Chief Marketer.
Learn more at www.firstagency
Our story started over 25 years ago growing through collaboration innovation strong culture and a focus on people specifically our people. Our people inspired developed and grew FIRST to the incredible brand experience creator it is today.
And our hope is that you become the next page of our story in developing how our agency connects more people beyond what they thought was possible.
A welcoming creative and ambitious workplace that offers personal and professional growth for all individuals. At FIRST youll find:
- A welcoming workplace that fosters diversity and belonging with a focus on team members feeling valued respected and supported.
- Creative teams that enjoy challenging work with an ability to make an impact on those around them.
- An experiential organization that cares about the development and career experience of each employee focusing on excellence and flexibility with the right balance of structure to thrive.
Location: Remote but Must reside in Florida in or around Miami or Orlando due to the volume of events in these markets.
What You Would Get To Do:
In this capacity the ideal candidate would represent the FIRST brand embedded within a Solutions account for a Financial Services company. FIRST Solutions is the proprietary strategic meetings management model offered by FIRST which embeds specialist talent into organizations to provide Content Creative Digital Technology Management & Delivery and Data & Insights. The Associate Project Manager will consistently deliver exceptional service to our hightouch clients through excellent project management and creative solutions. This position will support virtual inperson and hybrid events which include but are not limited to; internal programs clientfacing events including conferences hospitality thought leadership sporting and cultural programs.
Your Contributions
- Full lifecycle planning and of multiple key events in a digital/virtual capacity and inperson
- Virtual event planning and project management including confirming appropriate virtual platform creation of timelines invitation process thorough and regular communications to attendees suppliers and stakeholders
- Financial management including: budget development and management expense management and invoice processing timely postmeeting reconciliation and final financial reporting
- Sourcing negotiating and managing site selections contract management for venues and suppliers
- Coordinate registration transportation hotel accommodations entertainment gift selection audio/visual needs webcasts staging and speaker selection for all programs; strong focus on vendor management
- Work with the team to ensure adherence to the clients standards of operation and policies; ensure compliance and risk guidelines are followed
- Travel (when applicable approximately 3035 annually) for site inspections and onsite management of live events to ensure full coordination of logistics and onsite teams for inperson events
- Post event wrap up including final attendees budget reconciliation observations as well as client debriefs for year over year improvements
- Coplan with colleagues and the client on larger scale programs; strong team player
- Share knowledge of best practices new suppliers services and venues
- Deepen relations with existing clients and maximize on all opportunities to generate new business
What We Are Looking For
Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role please apply we would love to see how you could fit at FIRST.
- 2 4 years event management experience preferably in a corporate financial environment
- Bachelors Degree preferred
- Located within 90 minutes of an airport
- Motivated selfstarter ability to work independently and project plan; ability to think innovatively
- Excellent project management skills with the ability to manage multiple projects simultaneously; proven ability to work well under pressure to meet established deadlines
- Virtual event experience preferred Webex and Zoom experience a plus
- Leadership/influencing/negotiation and decisionmaking skills
- Resourceful individual with the ability to take direction and work independently; be proactive with ideas and creative solutions
- Customer focus approachable; ability to adjust to client needs and style and deepen relationships in support of their programs; adapt to ever changing demands and different client work styles
- Strong client management skills
- Strong oral and written communication skills
- Ambitious proactive and highly organized
- Willing to travel to various locations for sitevisits and onsite management of events
- Experience working with large and complex databases preferred Cvent experience preferred
- Proficient with Microsoft Office
- Knowledge of venues and suppliers in key US cities
ADMINISTRATION & GENERAL
- Work intelligently and ensure that the Team Lead is aware of problems or issues which negatively affect productivity
- Flexible and willing to work long hours (evenings weekends) and travel
- Strict and accurate adherence to companys time tracking policies and systems
- Ensure knowledge is shared within the team through positive communications
- Work on ad hoc requests from clients as required
- Assume responsibility for own environment ensuring adherence to health and safety policies while having clean smart surroundings
United States Residents: The base pay for this position ranges from $50000 to $70000. This role is also eligible for an annual discretionary bonus.
At FIRST we believe that our success is driven by the passion creativity and commitment of our teams. Thats why we offer a range of benefits and perks to support your personal and professional growth:
- Medical Dental & Vision which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA)
- 401 (k)
- Five Flexible Spending Accounts Options
- Generous Paid Time Off Allowance
- Employee Assistance Program (EAP)
- Life Disability & Pet Coverages
- Wellness Stipend
- Mobile Phone Allowance
- Complimentary access to Headspace Teladoc Maven Rocket Lawyer Mobilo & more
- Aura Identity Theft Protection
- Discretionary Bonus Structure
- Global Opportunities: With a presence in 7 countries worldwide including headquarters in London New York and Singapore you may have the opportunity to work on exciting projects across different locations.
#LIKM3
FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs job requirements and individual qualifications without regard to race color religion or belief national social or ethnic origin sex (including pregnancy) age physical mental or sensory disability sexual orientation gender identity and/or expression marital civil union or domestic partnership status past or present military service family medical history or genetic information family or parental status or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role please get in touch to discuss adjustments or other suitable roles.
Required Experience:
IC
Employment Type
Contract
