Manager Facilities Asset Maintenance

DePauw University is an Equal Employment Opportunity Employer: Women members of underrepresented groups and persons with disabilities are encouraged to apply. Position will remain open until filled.

This position is not eligible for immigration sponsorship at this time.

This position will be responsible for the leadership and oversite of maintenance on the Universitys physical assets facility systems and equipment such as boilers steam distribution electrical distribution HVAC plumbing lighting fixtures finishing and building envelope. The individual will be accountable for supervising craft persons temporary employees and contractors to perform corrective and preventive maintenance in a safe efficient and quality manner. This position reports to the Director of Facility Operations provides customer service to the System Operations team and promotes and follows the business processes for work management and asset management. Collectively these assignments are synergistic and are intended to focus the entire Facilities Management organization on realizing our asset stewardship mission as well as foster a continuous improvement culture.ESSENTIAL FUNCTIONSPeople Responsible for the leadership development training and team building of a skilled trade team of DePauw people. Ensure a safe work environment by developing and implementing safe work procedures and generating hazard awareness within the team. Set and communicate expectations and monitor results to achieve effective and efficient repairs of building system components and equipment. Establish positive and functional team relationships across DePauw organizations. Promote a culture of a proactive work environment asset ownership customer service and performance. Champion work management processes to drive continuous improvement in these areas. Teach and train team members to increase skill and knowledge levels within the work group. Maintain a safe working environment by continual monitoring and updating safety proceduresAsset Stewardship Champion the Facilities Management Work Management Processes and execute the roles assigned to the position to effectively and efficiently manage Facilities Management work. Ensure that maintenance and repairs are performed in a manner that keeps building systems performing as designed. Ensure that all work is compliant with predetermined work schedules. Execute prescribed preventive/predictive maintenance activities and continuously improve the proactive maintenance of our campus physical assets. Provide work planning scheduling and functions per the DePauw Facilities Management work management process. Assist with development of work plans for corrective and preventive work orders. Build work schedules for internal and external resources. Develop maintain and implement preventive maintenance procedures and corrective maintenance job steps for building systems and equipment.Financial Responsibilities Manage financial and budgetary responsibilities for the areas of responsibility including preparing budgets monitoring financial results and completing financial reports. Responsible for successful and timely completion of quarter and fiscal yearend closing. Make repair and investment decisions based on the life cycle cost of our physical assets.Valued Member of Leadership Team Assist in developing longterm goals and strategic objectives for the Facilities Management organization. Identify analyze and monitor issues (operational human resources financial and safety) that affect productivity personnel development and budget conformance. Contribute ideas to help create document and institutionalize the overall policies and processes of the Facility Management operational program. Participate in developing effective division and department meetings projects committees and task forces. Represent and communicate results from assigned areas of responsibility.Capital Project Implementation Develop and maintain mechanical electrical and plumbing equipment and system maintenance standards where valuable to do so to provide specification for construction projects. Work with Project Manager(s) to identify and develop key building criteria focused on maintenance issues as well as coordinates with project construction activities to align with overall Facilities Management operational efforts.Additional Responsibilities Perform work planning scheduling and functions as necessary for work in your area following work management process and using a Computerized Maintenance Management System application. Review and audit work executed by your team to ensure quality and customer service expectations are being met. Coordinate work with other trades contractors and DePauw staff as needed. Manage work loading and resources within your team. Communicate with internal campus customers and external contractors. Manage material procurement and invoice payment for areas of work responsibility. Other duties as assigned.Reasonable Accommodations StatementTo perform this job successfully an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functionsPOSITION QUALIFICATIONS Accountability Ability to accept responsibility and account for his/her actions Adaptability Ability to adapt to change in the workplace Autonomy Ability to work independently with minimal supervision Ability to maintain regular and reliable attendance. Coaching and Development Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas Communication Oral Ability to communicate effectively with others using the spoken word Communication Written Ability to communicate in writing clearly and concisely Customer Oriented Ability to take care of the customers needs while following company procedures Diversity Oriented Commitment to valuing a variety of different experiences encouraging input and collaboration from campus stakeholders including being mindful of experiences related but not limited to: age gender race ethnicity religion socioeconomic status LGBTQ and/or job type Interpersonal Ability to get along well with a variety of personalities and individuals Leadership Ability to effectively lead people thru shared respect communication and mutual accountability Organized Possessing the trait of being organized or following a systematic method of performing a task Problem Solving Ability to find a solution for or to deal proactively with workrelated problems Reliability The trait of being dependable and trustworthy Resource Management (People & Equipment) Ability to obtain and appropriate the proper usage of equipment facilities materials as well as personnel Safety Awareness Ability to identify and correct conditions that affect employee safety Team Builder Ability to effectively lead a group of people toward a specific goal Technical Aptitude Ability to comprehend complex technical topics and specialized informationSKILLS & ABILITIESEducation: An Associates degree or two 2 years of formal technical trade school education in an area of mechanical electrical or controls technology from an accredited college university or trade school is required. Five 5 years of applicable maintenance work experience may be accepted in lieu of this formal training requirement. Bachelors degree in Mechanical or Electrical Technology is preferred.Experience: Minimum of five 5 years of experience in commercial HVAC systems is preferred. Demonstrated success in leadership and team building is required. Working knowledge of commercial and residential HVAC system controls. Experience in managing operational budgets and financial reporting. Working knowledge of potable water electrical distribution and lighting systems. Familiarity with work management process and computerized maintenance management systems (CMMS). Familiarity with Building Automation Systems (BAS) and HVAC controls. Computer Skills: Proficiency in Microsoft Office Suite GMail Google Outlook. Demonstrated work experience with Computerized Maintenance Management Systems (CMMS) Working knowledge of Building Automation Systems and HVAC controls Tridium Niagara experience preferred. Ability to learn and effectively use ADP time keeping system.Other Requirements: Ability to read and follow blueprints shop drawings and asbuilt drawings. Knowledge of HVAC components HVAC control schemes HVAC sequence of operations wiring electrical metering natural gas metering and water metering. Ability to draft maintenance procedures. Ability to write routine reports and correspondence. Ability to communicate effectively within leadership technician and client audiences. Ability to produce a quality work product in a prompt safe and efficient manner. Strong customer service skills. Ability to problem solve. Ability to work without supervision and shift work priorities; deal appropriately with multiple deadlines. Ability to maintain regular and reliable attendance. Willingness to seek out and work with peers to determine and apply best practices. Demonstrated capability to handle competing priorities in a complex environment and communicate progress against project requirements. Must be willing to work as a team member in a broader institutional setting to achieve divisional goals and objectives. Possesses a commitment to the values associated with a nationally respected liberal arts educational environment. Attend training sessions and/or seminars to maintain or enhance skills that may be required for the successful operation of Facilities Management. Other duties as assigned. PHYSICAL DEMANDSPhysical Demands Lift/CarryStand F (Frequently)Walk F (Frequently)Sit O (Occasionally)Handling / Fingering F (Frequently)Reach Outward F (Frequently)Reach Above Shoulder F (Frequently)Climb F (Frequently)Crawl F (Frequently)Squat or Kneel F (Frequently)Bend F (Frequently)10 lbs or less F (Frequently)1120 lbs F (Frequently)2150 lbs O (Occasionally)51100 lbs O (Occasionally)Over 100 lbs N (Not Applicable)Push/Pull12 lbs or less F (Frequently)1325 lbs O (Occasionally)2640 lbs O (Occasionally)41100 lbs N (Not Applicable)N (Not Applicable) Activity is not applicable to this occupation.O (Occasionally) Occupation requires this activity up to 33 of the time 0 2.5 hrs/day)F (Frequently) Occupation requires this activity from 33 66 of the time 2.5 5.5 hrs/day)C (Constantly) Occupation requires this activity more than 66 of the time 5.5 hrs/day)Other Physical Requirements: Vision (Near Distance Peripheral Depth Perception Color) Hearing (Auditory perception or audition)WORK ENVIRONMENTWorking in and around university buildings. Exposure to hazardous conditions includes working with electricity hot water low pressure steam natural gas working from heights and potential exposure to pet pests and dander.

We are proud to recognize the active participation of faculty and staff in adding to the heritage of building and supporting vibrant intellectual and creative lives for students and for ourselves. Principles of collaboration respect for each other diversity freedom of expression accountability and service guide the daily decisions and interactions across campus.

DePauw University in affirmation of its commitment to excellence endeavors to provide equal opportunity for all individuals in its hiring promotion compensation and admission procedures. Institutional decisions regarding hiring promotion compensation and admission will be based upon a persons qualifications and/or performance without regard to race color creed religion national origin sexual orientation disability age gender gender identity or gender expression except where religion gender or national origin is a bona fide occupational qualification.

DePauw Universitys goals and commitments are best served if the institution reflects the diversity of our society; hence DePauw seeks diversity in all areas and levels of employment and abides by all local state and federal regulations concerning equal employment opportunities. The University admits hires and promotes individuals upon their qualities and merits.

Employee Benefits Overview

There are many benefits offered to DePauw Employees.

For full time benefits eligible employees these benefits include medical dental and vision insurance. Basic Life insurance Accidental Death & Dismemberment (AD&D) and Long Term Disability are paid for by DePauw University. Full time employees may elect to purchase additional voluntary life insurance for themselves and their dependents.Additionalvoluntary benefitsTuition Remission and Exchange as well as Relocation Allowance are also employee benefits. Seethe Benefits Hub.

All employees may participate in the retirement savings plan as well as employee discounts and access to University resources.

At DePauw we recognize that our employees need to balance work and home. Please refer to University Policies forVacation TimePersonal Time(hourly)andSick Timepolicies in theEmployee Handbookfor more information on these and other benefits. When you need support theCigna Employee Assistancebenefit is available to all employees and their households.

ENJOY ACCESS TO THE AMAZING FACILITIES AND PROGRAMS DEPAUW UNIVERSITY HAS TO OFFER SUCH AS:

• Welch Fitness Center and wellness classes
• Indoor Tennis and Track Center
• University Libraries
• Peeler art galleries
• Green Center for the Performing Arts events and programs
• Ubben lecture series
• Free athletic events
• Bookstore and Starbucks (Greencastle) discounts
• Employee discounted meal plan
• Free parking
• Nature park including walking and biking trails
• Personal duplicating and printing discounts

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