Lower School Administrative Assistant
Lower School Administrative Assistant
Posted on :
11-04-2025
Employer Active
1 Vacancy
The job posting is outdated and position may be filled
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Job Description
JOB DESCRIPTION Lower School Administrative Assistant
JOB DESCRIPTION Lower School Administrative Assistant
PHILOSOPHY
Nashville Christian School in partnership with parents strives to give honor and glory to God through Jesus Christ by educating students in a loving nurturing environment to be committed and productive Christian servants in all areas of this life and in preparation for eternity. We Nashville Christian School believe that the Bible is the inspired word of God that Jesus Christ is Gods son and that the Holy Spirit dwells in each of us. We believe that Christianity promotes high ideals develops strong character and holds the only promise for eternal life with God. Nashville Christian School established by members of the churches of Christ centers its entire program on Christian principles.
EXPECTATIONS
JOB DESCRIPTION Lower School Administrative Assistant
PHILOSOPHY
Nashville Christian School in partnership with parents strives to give honor and glory to God through Jesus Christ by educating students in a loving nurturing environment to be committed and productive Christian servants in all areas of this life and in preparation for eternity. We Nashville Christian School believe that the Bible is the inspired word of God that Jesus Christ is Gods son and that the Holy Spirit dwells in each of us. We believe that Christianity promotes high ideals develops strong character and holds the only promise for eternal life with God. Nashville Christian School established by members of the churches of Christ centers its entire program on Christian principles.
EXPECTATIONS
- Act as a Christian professional who is respectful and responsible and demonstrates Christs love while helping students realize and pursue their full potential spiritually intellectually physically and socially.
- Exemplify the schools mission and vision to all stakeholders.
- Have a relationship with the Lord that includes an active membership in a local church. Accordingly every employee must be morally upright in public and personal life.
- Support the core beliefs held by the school. Employees will lead in dress conduct and attitude.
- Assist in the promotion ofgood public relations by addressing the needs of all stakeholders kindly patiently and efficiently.
- Understand and maintain confidentiality of all sensitive information. This includes but is not limited to any student administrative and financial information.
- Communicate and collaborate positively with administrators faculty staff volunteers parents and students.
DESCRIPTION
The Lower School Administrative Assistant will promote and maintain a front office environment that is customerfocused and customerfriendly. The administrative assistant will be a source of information for all stakeholders. When the administrative assistant is unable to provide information she will connect the stakeholder to the appropriate source to obtain that information. The administrative assistant will promote and maintain the safety and security of all persons in the lower school building.
The Lower School Administrative Assistant will report directly to the lower and middle school administrators and provide support to the faculty and staff.
Essential Duties and Responsibilities:
- Front Office
- Be ready to serve customers in person and over the phone promptly at 7:15 AM during the school year and at designated summer hours.
- Maintain prompt and consistent service to customers at all times the office is open.
- Address the needs of all persons coming to the front office for assistance immediately and efficiently.
- Answer incoming calls on multiple lines quickly and pleasantly. Calls will only be allowed to go to voicemail if the administrative assistant is dealing with a customer facetoface.
- Respond to voicemails regularly. Customers leaving a voicemail should receive a response in a timely fashion.
- Supervise and maintain daily office procedures (payment and collection of fees tardies absences etc..
- Communication
- Maintains familiarity with school policies/practices and ensures that daily activities are within the proper limits of such policies/practices.
- Keeps abreast of current activities that may affect the school and communicate all things to building administrators to protect from unexpected situations that may arise.
- Keeps informed of duties and schedules of building administrators and all other personnel assigned to the building.
- Maintains accurate and current student records for the building including contact information leave usage absences injuries and status.
- Create and coordinate schedules for special projects including scheduling meetings and making room arrangements.
- Ensures that calendar dates are posted in Renweb and on the website calendar.
- Security
- Monitors access to the building through the front door and ensures that the front door is being monitored at all times.
- Monitors building security cameras.
- Maintains and enforces the visitor signin and signout procedures using the Raptor system.
- Schedules with school nurses to provide medical services as needed.
- In the absence of medical personnel follows and administers medical protocols for students and provides first aid to staff and students while maintaining an accurate log of distribution consistent with NCS policies.
- Assists administrators in the implementation of Emergency Plans in both simulated and actual emergency situations.
- Assist the School Administrators
- Files correspondence and other records.
- Distributes incoming and outgoing mail.
- Assists in maintaining regular attendance records.
- Coordinates schoolwide functions and inservices.
- Schedules conferences interviews and other meetings.
- Assists students and staff in the operation of copy center facilities materials and equipment.
- Coordinates with IT and copier vendors for knowledge supplies and operations for workroom equipment.
- Assists the building administrators in contacting substitutes for all teachers and staff as requested.
- Plans promotes and communicates for all things in the backtoschool registration process.
- Coordinates with building administrators and the admissions department for extra touches through the admissions process.
- Plans ahead by assessing administrators and school calendars to prepare items documents or other plans.
- Keep the conference room meeting ready and keep the conference room calendar up to date.
- Remain focused on prioritized needs and be the gatekeeper of the office. Limit unnecessary office distractions.
- Orders curriculum materials and works with the business office as needed.
- Performs additional tasks as directed by the administrators as required by the needs of the day and may require being offcampus for errands or meetings.
- Assists in the planning meetings and form collection for middle school trips.
QUALIFICATIONS
- At least one year of related experience in typing general clerical and/or training or equivalent combination of education and experience.
- Ability to rapidly and accurately enter and retrieve computerized data.
- Prior successful experience working in a school is strongly preferred
- Core Skills:
- Works well with others from diverse backgrounds.
- Focuses on solving conflict maintaining confidentiality keeping emotions under control remaining open to others ideas and contributing to building a positive team spirit.
- Demonstrated ability to successfully work with children and the public.
- Ability to communicate fluently both verbally and in writing.
- Ability to calmly respond to common inquiries or complaints from students parents staff or members of the community.
- Ability to appropriately communicate with students teachers parents members of the community and others including vendors law enforcement and other agencies.
- Ability to exercise good judgment and work in a fastpaced environment with constant interruptions.
Technical Knowledge:
- Proficiency in the usage of database software internet software email and Microsoft Office.
- Ability to proficiently use RenWeb Google Suite MS Word and Excel.
- Ability to type accurately and proficiently.
Schedule
This is the equivalent of a fulltime position which works MondayFriday from 7:15 AM 3:30 PM with an hour lunch break as commensurate to the hours the school is open. Timeoff shall coincide with the NCS teacher schedule with school holidays and a modified 10week summer work schedule as determined by the President of Nashville Christian School. The lower school administrative assistant position is considered an 11month position.
Compensation
NCS offers a competitive rate and comprehensive benefits for this position based on experience and qualifications. As an equal opportunity employer NCS hires without consideration to race religion creed color national origin age gender sexual orientation marital status veteran status or disability.
I have read and agreed with this job description.
(Initial and Date)
Employment Type
Full Time
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
