Office Manager
Office Manager
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
We are looking foran energeticteam player committed to the of daily and longterm customer service and business objectives of our company as an Office Associate. Fostering lasting relationships is at the heart of what we do at CertaPro and is influential in laying the foundation for success in our business. Our Office Associate position is a challenging evolving and rewarding position with many areas of responsibility including Marketing Sales Production Finance Administration and Human Resources.
RESPONSIBILITIES
- Fulfills marketing duties such as planning assertive marketing activities creating content for the website ensuring social media postare uptodate and organizing trade shows
- Manages sales responsibilities including creating sales packages entering leads into the database updating customer reference lists and maintaining inventory of all sales materials
- Helps with production including collecting and tracking hours worked on job sites updating production schedulesand creating job jackets for each weeks production
- Manages financials includingjob costing paying all bills and invoicing customers preparing reports (production schedule and managing petty cash and office supply budget and reconciling supplier invoices and expense reports
- Performs administrative duties such as maintaining files/data/job jacketsprocessing incoming/outgoing mail maintaining a professional office workspace ordering supplies for the office and others (as required) managing the facilities answering phones and coordinating messages and tasks preparing weekly reports/documentation as requested and organizing company functions
- Helps with Human Resources including recruiting painters and maintaining contractor applications obtaining background checks ensuring employee files are uptodate and ensuring contractors are in compliance with insurance and other requirements
- Participates in personal development through training/education and attendance at meetings and conferences as needed
QUALIFICATIONS
- Advanced education degree coursework or tech school a plus
- Strong verbal/written skills to include proofreading and basic math skills
- P&L experience
- Exceptional customer service skills
- Strong computer and internet skills
- Experience with QuickBooks preferred
- Previous experience in sales marketing accounting HR and/or in an administrative position a plus
- Outstanding phone skills
- Quality conscious and detailoriented
- Strong communication and interpersonal skills
Required Experience:
IC
Employment Type
Full-Time
