Assistant Property Manager-East Portfolio
Assistant Property Manager-East Portfolio
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Job Description
Who We Are
Project for Pride in Living Inc. (PPL) is a nonprofit organization dedicated to empowering lowincome people to become selfreliant through integrated services. When joining PPL you become a part of a diverse team whose goal is to assist our residents and communities with the groundwork they need not only to survive but also to thrive. We are eager to welcome others to our team who are dedicated to serving our residents and pursuing our mission tobuild the hope assets and selfreliance of individuals and families who have lower incomes by providing transformative affordable housing and employment readiness services.
Job Summary
PPLseeks an outstanding Assistant Property Manager to join its Property Management team. This position assists the Property Manager with the daytoday operations of properties including marketing leasing income certification recertification rent collection housekeeping grounds maintenance and curb appeal nonmaintenance contracting and site inspections.
Must assist the property manager in maintaining a close working relationship with sitebased and other service providers.
Essential Duties and Responsibilities:
Miscellaneous property management tasks
- Keep occupancy vacancy turnover and related data current in Yardi database.
- Complete income certification and recertification of residents in a timely accurate manner; document income certification in a manner designated by PPL Compliance Manager.
- Answer and route telephone calls and miscellaneous questions from residents partners other PPL employees monitoring agents neighbors and the public; provide customer service in a friendly respectful and competent way.
- Assist PM with rent collection activities.
Compliance Activities:
- Complete income certification and recertification of residents in a timely accurate manner; document income certification in a manner designated by PPL Compliance Manager.
- Assist with data entry of compliance reports in Excel & Yardi spreadsheets.
- Assist with collecting and organizing compliance resources and referral materials.
- Interaction with residents and service staff regarding compliance documentation.
- Responsible for generating some basic reports including the preparation of responses to agency file audit reports.
- Maintain organized resident and property files.
Budget Management:
- Monitor delinquent rents and fees and support property managers in taking appropriate action to collect rents and fees.
- Review allocate and code utility and vendor bills for designated services.
- Provide support in the budget process and information for designated line items.
- Review monthly property financial reports and assist the property manager with the creation of monthly Managers Notes or other monitoring reports.
Property Conditions and Operations:
- Maintain appearance of properties to the best possible advantage within available resources and coordinate inspections maintenance and apartment turns with the Site Technicians.
- Walking properties inside and out daily advising PM or MT of serious problems.
- Coordinate inspections access to units and other property access.
- Perform related administrative duties.
- Performs other duties as directed/assigned.
Supervisory Responsibilities:
This position has no supervisory responsibilities.
Qualifications & Credentials Include:
Minimum Requirements
- Financial analysis skills.
- Knowledge of Property Management budgeting and financial reporting.
- Experience in affordable housing compliance preferred.
- Excellent communication skills written and verbal.
- Strong problemsolving ability.
- Familiarity with lowincome housing funding mechanisms including operating subsidy programs.
- Familiarity with supportiveservice housing environments.
Minimum Technology Qualifications(Ability to use)
- Spreadsheet and accounting software
- Office equipment including telephone and voicemail systems copier printer fax machine and scanner and smart phone.
- MS Office including Word Excel Outlook and Yardi
- The Internet and electronic timecard system
- Computer Network (files drives and folders)
Education and/or Experience:
- Demonstrated competence in Property Management. Related postsecondary coursework is a plus.
- 12 years of experience in general customer service property management real estate or another closely related field.
- Or any combination of education and experience that provides equivalent knowledge skills and abilities to perform the job duties satisfactorily.
Due to the nature of this role and the need for onsite support and coverage this is an inperson position.
Salary:$22.00 $24.00 Hr.DOQ
Benefits Based on Eligibility:Health & Dental; Employer Paid Short & Long Term Disability Insurance Employer Paid Life Insurance; Paid Parental Leave; Voluntary Life Insurance; Health Savings Account (HSA) or Flexible Spending Account (FSA); PTO & Paid Holidays; 403(b) Retirement Plan with Employer Match; Summer halfday Fridays; an impactful presence in an organization that makes a difference in many lives.
How to Apply:
Qualified candidates can apply online. Include a cover letter and resume. The hiring process includes phone screens and inperson interviews references and background checks for final candidates.
PPL strives to be an equitable and inclusive organization committed to elevating the voices of the communities we serve those who are disproportionately affected by systemic inequities. Persons of color women members of the LGBTQ community veterans and individuals with disabilities are strongly encouraged to apply.
PPL is an EEO/AA employer. PPL participates in the federal Everify program to confirm the identity and employment authorization of all newly hired employees.
In compliance with the Americans with Disabilities Act the organization will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Required Experience:
Manager
Employment Type
Full Time
