Administrative Coordinator
Administrative Coordinator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Department Overview
The Administrative Coordinator carries out a range of support programmatic educational and technical tasks to assist with the Patient and Family Emergency Family Funds. This position operates under the supervision of the Administrative Supervisor and also has a dotted line reporting relationship to the Social Work Managers.
Function/Duties of Position
Social Work Support
- Facilitate Patient Emergency Family Funds and other foundational requests
- Assist Social Workers in maintaining emergency payments for patients
- Ensure proper tracking for distribution of funds
- Compile PFEF stories for quarterly reports
- Process disbursement requests
- Create maintain and distribute quarterly reports for certain funds
- Adhere to financial policies and procedures
Administrative Tasks/ Director Support
- Creating maintain communicating and distributing processes procedures and guidelines
- Schedule meetings with PFEF committee members and/or stakeholders as needed
- Create meeting agenda and any additional meeting materials for quarterly PFEF meetings.
- Document meeting minutes and store appropriate meeting materials in a centralized location
- Tracking or reporting as assigned
- Performs other tasks as assigned
Required Qualifications
- Four years of general office or secretarial experience;OR
- An Associates degree or certificate in office occupations or office technology and two years of general office or secretarial experience;OR
- A Bachelors degree and two years of general office or secretarial experience;OR
- An equivalent combination of training and experience.
Job Related Knowledge Skills and Abilities (Competencies):
- Medical terminology
- Advanced skills with Microsoft Excel
- Intermediate to advanced skills Microsoft Word
- Ability to work with a variety of diverse customers sometimes in difficult situations.
- Ability to prioritize work demands and adjust work as priorities change.
- Demonstrated excellent communication and conflictresolution skills.
Preferred Qualifications
Education:
- Bachelors degree
Experience:
- Experience working in a medical office setting.
- Experience working in a high volume setting.
- Social Work experience
- Administrative support
- Direct patient interaction
- Financial/budget experience
Job Related Knowledge Skills and Abilities (Competencies):
- Oracle Experience
- MMIS system
- Inpatient Epic
- Experience with Apple products iPad and newer technology.
- Paging system
- Speaking with patients in person and on the phone
- Kronos Timekeeping
- Financial processes
- Excel spreadsheet creation and maintenance
- Program coordination
- Management of external customer relations
- Contract interpreting
- Manager reporting
- Process and protocol creation and maintenance
- Collaborative problem solving
Additional Details
- The administrative coordinators shift will be Monday Friday time TBD (within range of 8:00 a.m.4:30 p.m. and 9:00 a.m.5:30 p.m.
- This position works in a busy environment with interruptions multiple demands and people interactions. The office setting is shared with six to eight others and the position requires dealing with noise and frequent interruptions within the work group.
All are welcome
Required Experience:
IC
Employment Type
Part-Time
