Division Administrative Officer
Division Administrative Officer
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1 Vacancy
Job Description
Hours: Full Time- 35 Hours
Work Location: 30-30 Thomson Avenue LIC NY 11101
Only candidates who are permanent in the Clerical Associate title or those who are reachable on the Promotional List for Exam #3587 or Open-Competitive List (Exam #1190 or Exam#2120) may apply. Please include a copy of your Notice of Results or indicate on your cover letter if you are permanent in the title. If you do not meet the previously mentioned civil service criteria you will not be considered for an interview.
The Department of Design and Construction Operations Division is searching for a Division Administrative Officer who will be responsible for monitoring and updating recruitment activity within Smart Recruiters platform; maintain all related hiring communications; schedule interviews and manage the Operations Division personnel onboarding process including submitting Approvals in MS Teams and assisting and/or creating training materials for new hire and schedule professional training courses in conjunction with Staff & Development. Additional responsibilities include assisting and supporting the Assistant Commissioner of Operations with administrative related functions including but not limited to incoming and outgoing calls scheduling meetings via Microsoft Outlook track and follow-up on all correspondences received for the Assistant Commissioner and the Operations Division. Support and assist on any special projects assigned by an Executive of Operations as needed. He/She will maintain divisional records (digital and hardcopy) prepare meeting agendas weekly and monthly reports; answering inquiries; ordering business cards/ memo pads; paycheck/paystub distribution and serve as the Technology & Innovation (T&I) Liaison placing any service and/or troubleshooting requests via Track-It system updating the staff on any new policies and procedures and device upgrades. The successful candidate will also act as the Stockroom and Creative Services liaison. As the Stockroom liaison he/she will place supply orders for staff and will work in collaboration with Procurement and Stockroom on special orders. As the Creative Services liaison he/she will be the person of contact for any visual (flyers presentations and graphics/artwork) requests and making/updating forms to fillable pdfs. The candidate must be able to handle confidential information professionally.
Authorization to work in the United States is required for this position. NYC Department of Design and Construction does not provide sponsorship for international employees for visa applications extensions or status changes including STEM/OPT visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position at the time of application.
All applicants including City Employees: Please go to NYC Government Jobs Explore Careers City of New York go to Search for Open Jobs and type in the Job ID # listed above. Submit job application as prompted. Do not apply via Employee Self-Service (ESS) e-mail mail or fax your resume to DDC directly.
CLERICAL ASSOCIATE - 10251
Qualifications :
Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a States department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.
Additional Information :
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
