SERCAIRC Talent Event Coordinator
SERCAIRC Talent Event Coordinator
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Job Description
Job Description
This position offers a wellqualified individual the opportunity to perform in a critical role within the Systems Engineering Research Center (SERC) and Acquisition Innovation Research Center (AIRC) at Stevens Institute of Technology. The SERC/AIRC Talent & Event Coordinator will support the SERC/AIRC Operations and Finance teams by undertaking a wide range of support activities from coordinating interviews and meetings to maintaining an employee database to posting job ads. An important part of the role will be to act as the liaison between Stevens HR and SERC/AIRC employees ensuring smooth communication and prompt resolution of requests and questions. The candidate for this role will also be responsible for coordinating inperson and virtual events such as conferences all of which may run in a variety of participant sizes and locations.
The successful candidate must possess: a high level of initiative and organization with a resultsoriented perspective; attention to detail and superb decisionmaking and time management skills; excellent interpersonal written and verbal communication skills; the ability to coordinate tasks and reprioritize as needed; the ability to anticipate obstacles and problemsolve proactively and creatively; and flexibility in dealing with a range of working styles and competing demands.
The ideal candidate will be someone who appreciates that technology is continuously changing how enterprises develop and organize the systems that drive creative solutions innovation and efficiency.
Responsibilities.
Coordinate with the SERC/AIRC Operations and Finance teams with regards to funding resources and eligibility of effort in compliance with the SERC IDIQ contract
Assist with financial transactions related to the departmental budget including PCard reconciliation Kuali edocs purchasing supply inventory and employee travel and reimbursement.
Remain current on the status of ongoing projects and activities in order to manage a database of SERC/AIRC employees effort allocations.
Responsible for data entry and management of with discretion and tact sensitive information related to employees and initiation of changes associated with personnel events such as job changes or salary actions as directed by the Director of Operations.
Manage operational activities relating to the hiring of new department personnel and reappointments working with the Division of Human Resources and the Payroll office to ensure proper onboarding of new staff utilizing Workday. Ensure personnel are kept informed of SERC/AIRC travel and business processes and procedures required by the SERC IDIQ contract.
Responsible for SERC/AIRC events and activities including event planning budgeting and .
Coordinate and manage small and large inperson and virtual events in various locations across the U.S. including:
- Find venue and caterer (soliciting RFPs when necessary) and process contracts agreements and payments for each.
- Confirm conference room space and coordinating activities and write and copy agendas.
- Collaborate with SERC/AIRC Communications team on graphic design production and printing and events merchandise orders.
- Coordinate the logistics for shipping supplies and staff travel to event locations.
- Manage registration process for events as needed.
- Manage onsite return shipping and cleanup for events as needed.
- Plan SERC/AIRC participation in domainrelevant conferences.
- Maintain SERC/AIRCs Event Planner spreadsheet.
- Maintain SERC/AIRC Event Spending Summary.
Serve as a travel delegate for SERC/AIRC leadership and senior staff as requested. This includes: preparing travel authorization requests booking travel and preparing expense reports; preparing detailed travel itinerary including information about appointments reports and travel directions.
Additional tasks as requested.
Qualifications & Requirements
Bachelors degree in business human resources or a related field with coursework in business accounting human resource management professional writing psychology and industrial relations.
23 years experience in related activities and prior experience in a university central or departmental business office.
Working knowledge of Concur Workday and the Microsoft suite including significant proficiency in Excel is required.
Proficiency in KFS is a plus.
Knowledge and understanding of regulatory compliance with regards to events and travel as it pertains to the SERC IDIQ contract.
ADDITIONAL INFORMATION
This position requires access to information that may be subject to export control requirements. Successful candidates must be qualified for such access without an export control license. As a result U.S. citizenship or LPR (Lawful Permanent Residence) is required.
Department
SERC and AIRC
General Submission Guidelines
To be considered a candidate for any job at Stevens you must submit an online application. Please attach a cover letter and resume with each application. Other requirements for consideration may depend on the job.
Department
Program Operations SERCGeneral Submission Guidelines:
Please submit an online application to be considered a candidate for any job at Stevens. Please attach a cover letter and resume with each application. Other requirements for consideration may depend on the job.
Still Have Questions
If you have any questions regarding your application please contact .
EEO Statement:
Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including but not necessarily limited to race color religion creed sex national origin nationality citizenship status age ancestry marital or domestic partnership or civil union status familial status affectional or sexual orientation gender identity or expression atypical cellular or blood trait genetic information pregnancy or pregnancyrelated medical conditions disability or any protected military or veteran status.
Stevens is building a diverse faculty staff and student body and strongly encourages applications from people of all backgrounds. Stevens is a federal contractor under the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973 as well as other federal statutes.
NSF ADVANCE Institution Stevens values diversity and seeks candidates who will contribute to a welcoming and inclusive environment for students faculty and staff of all backgrounds. We are an NSF ADVANCE institution committed to equitable practices and policies and strongly encourage applications from women racial and ethnic minority candidates veterans and individuals with disabilities.
Jeanne Clery Disclosure:
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) the Department of Public Safety is required to publish an annual security report which includes statistics mandated by the Clery Act. Click here for a copy of this report.
Required Experience:
IC
Employment Type
Full-Time
