Clerk Specialist Food Nutrition Services
Clerk Specialist Food Nutrition Services
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Job Description
Position: Clerk Specialist 40 hours per week/12 months)
Food & Nutrition Services Department
Job Summary:
The Cambridge Public Schools (CPS) is a diverse urban school district enrolling approximately 7000 students in grades kindergarten through high school. The district has twelve elementary schools four upper schools and one comprehensive high school which includes a school of technical arts.
The Food & Nutrition Services Department supports the mission of CPS by providing high quality meals using local and wholesome ingredients to the students of Cambridge so they are well nourished and ready to learn. The Clerk Specialist must be able to deal tactfully and effectively with members of the Cambridge community as well as vendors. Under the direction and supervision of the Director of Food & Nutrition Services or designee the Clerk Specialist is responsible for processing vendor invoices tracking data in department software and spreadsheets reconciling cash and performing edit checks. The specialist should be a selfstarter who thrives is a highvolume work environment and is skilled at managing competing priorities.
Key Responsibilities:
- Work collaboratively with school food service staff vendors and Cambridge City personnel to process invoices.
- Research and resolve paymentrelated issues
- Schedule invoices and reimbursement requests for payment
- Verify the status of vendor accounts by reconciling monthly statements and related transactions
- Maintain historical records by scanning and/or archiving documents in accordance with Department protocol.
- Maintain files and records (purchase orders vendor files schedules finance forms payroll etc. ensuring the availability of all Food Service documentation.
- Reconcile cash received throughout district sales with register reports. Prepare cash for bank deposits.
- Participate in professional development opportunities as appropriate.
- Perform other duties as assigned.
Skill Set & Qualifications:
The incoming Clerk Specialist for Food & Nutrition Services will possess many though perhaps not all of the following characteristics and qualifications:
- Requires a general understanding of accounting practices and principles;
- Strong Microsoft Office skills and proficiency with Google Suite applications;
- Familiarity and knowledge of PeopleSoft or other enterprise resource planning system and basic accounting principles is preferred;
- Experience handling and reconciling cash with sales reports.
The successful candidate will exhibit excellent attention to detail possess exceptional customer service and communications skills (both verbal and written) and have the ability to work independently to prioritize tasks to meet department deadlines.
Terms of Employment:
Full time position 12 months/year 40 hours/week).
How to Join Our Team:
Please upload a resume and thoughtful cover letter outlining how your skills and experience meet the qualifications of the position and stating how you heard about this opportunity.
At the Cambridge Public Schools we are committed to cultivating an environment where diverse perspectives and backgrounds are embraced acknowledging that a team reflecting diversity of race color ancestry national origin religion age gender marital/domestic partner status sexual orientation gender identity disability status and veteran status allows us to serve our communities better. To that end we welcome and encourage applicants to bring their authentic selves when considering employment opportunities within our school district.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
