Administrative Coordinator Center for Humanities

Job Description

The Administrative Coordinator will oversee the daytoday management of the Center for Humanities (CfH) ensuring smooth operations and effective communication. This role involves coordinating center activities organizing events and managing social media and other communications. The ideal candidate will be organized proactive and capable of managing multiple tasks in a dynamic academic environment.

DAYTODAY MANAGEMENT OF CENTER ACTIVITIES
Coordinate the upkeep of center space order office supplies manage access for visiting scholars/affiliates and oversee equipment management.
Arrange travel and schedule meetings for center leadership
Assist with fundraising and development activities
Liaise with partner organizations inside and outside Virginia Tech
Participate in the hiring training and supervision of GAs and other student employees
Coordinate meetings and communication with the centers stakeholder and advisory committees.

COMMUNICATIONS
Assist with the development and implementation of centers communications strategy
Maintain the centers website social media channels and email.
Publicize CfH sponsored and cosponsored events inside and outside Virginia Tech
Liaise with communications teams in CLAHS and other VT units to raise the profile of the center
Maintain email listserv and create and disseminate newsletter

EVENTS MANAGEMENT
Assist with planning and executing inperson and virtual events including itinerary planning speaker travel tax forms and visas venue procurement logistical coordination liaising with caterers AV specialists and other vendors security transportation arrangements and managing university approval of contracts with speakers and venues.
Provide onsite organizational support for inperson events including evenings or weekends ranging from oncampus lectures to multiday educational residencies in cities across the United States. Occasional travel to these sites will be required.
Manage webinars and livestreaming of virtual events and editing and captioning recordings for social media
Provide strategic advice on center programming and events
Serve as primary center contact for VTs Continuing and Professional Education personnel
Conduct assessments of events and programs evaluating programmatic goals and objectives and reporting out findings

MANAGE FUNDING PROGRAMS
Publicize center funding programs including cosponsorship funding faculty summer stipends and other funding opportunities
Coordinate evaluation of funding proposals to the center
Manage communication with recipients of center funding
Monitor and evaluate outcomes of center funding programs

FINANCE
Liaise with fiscal personnel in CLAHS and other units to ensure prompt payment of invoices transfer of funds etc.

Required Qualifications

Demonstrated experience working with people in an environment that serves and/or develops others such as the fields of higher education or event management
Excellent written and oral communication skills
Commitment to fostering diverse and inclusive environments and establishing positive productive working relationships with diverse groups of constituents
Demonstrated abilities in organizing a wide range of tasks efficiently and effectively
Experience designing and implementing programs events and/or educational activities

Preferred Qualifications

Bachelors degree or equivalent training/experience
Familiarity with financial sponsored programs and other recordkeeping software utilized by Virginia Tech
Experience maintaining websites managing social media and supporting communications strategy for a publicfacing organization
Experience with budget planning and within a large organization
Experience in philanthropic fundraising and/or applying for and administering grants
Knowledge or strong interest in developing knowledge of one or more humanities fields

Pay Band

2

Appointment Type

Restricted

Salary Information

Commensurate with Experience

Review Date

December 2 2024

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto Ut Prosim (That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a handson transdisciplinary approach to preparing scholars to be leaders and problemsolvers. A comprehensive landgrant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is an inclusive community dedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eight undergraduate colleges a school of medicine a veterinary medicine college Graduate School and Honors College. The university has a significant presence across Virginia including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution Virginia Tech conducts more than $500 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.