Executive Assistant Operations Technology
Executive Assistant Operations Technology
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The Operations & Technology division of NBCUniversal is looking for a highenergy resultsdriven and detailoriented Executive Assistant to provide administrative support to three Executives. The ideal candidate for this position has exemplary planning and time management skills excellent communication skills and the ability to operate in a resourceful and selfdirected manner. This individual will work across the NBCU Media Security Business Continuity and Crisis Management (BC/CM) and Intelligence & Investigations organizations on behalf of their Executives.
Responsibilities
- Proactively manage and coordinate daily schedule calendar appointments contacts travel arrangements internal meetings and external appointments
- Arrange and schedule a significant volume of meetings with executive colleagues and teams across multiple time zones; maintain and update calendars while determining the priority of requests and scheduling accordingly
- Arrange domestic and international travel accommodations work visas and associated documents including comprehensive and detailed multicity travel itineraries when applicable
- Demonstrate flexibility poise patience and persistence in routinely adjusting priorities and rescheduling meetings
- Process expense reports in accordance with established policy guidelines; reconcile Pcard transactions and route invoices for approval
- Facilitate complex meetings and large team events: setup and followup including room scheduling AV support preparation and collection of agendas and materials notetaking and coordinating followup items and actions
- Coordinate internal group communications using newsletters intranet postings and messaging tools
- Create and edit presentations agendas spreadsheets and reports
- Facilitate highlevel reporting of operational data and metrics using PowerBI and Excel
- Manage and organize executive files physical and electronic as required
- Participate in and support special projects as assigned; assist other department members as needed and act as a backup for other executive assistants when required
Qualifications :
Lets Talk About You
- Trustworthy You will have a high level of access to confidential employee and business information and will maintain the highest degree of confidentiality and discretion
- Systems savvy Youre proficient with the Microsoft Office 365 suite of tools; collaboration tools like Microsoft Teams; and youre capable of operating NBCUniversal proprietary systems for travel expense reporting and expense approvals
- Agile Extremely flexible and able to shift priorities as needed and manage several work streams at a time
- Conscientious You possess excellent attention to detail thrive through organization and are comfortable partnering with others to track and meet deadlines
- Resourceful Youre comfortable navigating a complex environment to obtain information and seek buyin
Required Qualifications
- Bachelors degree
- Minimum 2 years of relevant experience maintaining a senior executives phone calendar work and travel schedules
- Demonstrated experience taking detailed notes and extracting action items; ability to understand priorities and adjust schedules accordingly
- Exemplary interpersonal skills including a professional inperson and virtual presence
Hybrid: This position has been designated as hybrid generally contributing from the office a minimum of four days per week.
This position is eligible for company sponsored benefits including medical dental and vision insurance 401(k) paid leave tuition reimbursement and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $60000 $80000.
Additional Information :
As part of our selection process external candidates may be required to attend an inperson interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversals policy is to provide equal employment opportunities to all applicants and employees without regard to race color religion creed gender gender identity or expression age national origin or ancestry citizenship disability sexual orientation marital status pregnancy veteran status membership in the uniformed services genetic information or any other basis protected by applicable law.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability you have the right to request a reasonable accommodation. You can submit your request to
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
