Labour Relations Assistant Grade 3

The Ontario Nurses Association (ONA) is Canadas largest nurses union. We are powered by our members 68000 nurses and healthcare professionals and 18000 nursing student affiliates who provide care in hospitals longterm care public health the community clinics and industry.

Our mission is to defend the rights of and advocate for nurses and healthcare professionals who care for the health of Ontarians. We empower members and fight against unfair and unsafe treatment negotiate and enforce our contracts offer benefits and insurance provide tailored education and development opportunities and much more. We confront governments administrations and other policymakers head on to fight for highquality public health care.

ONA is seeking to hire a Labour Relations Assistant for our Kingston office. The successful candidate will provide administrative support by handling legal and administrative tasks document database management transcribe amendments to contracts to support our Labour Relations Officers in the field and general office coordination.

• Produce and proofread materials/documents for Labour Relations Officers.

• Help prepare compile serve and file various applications and responses for proceedings before various administrative tribunals.

• Summarize records and maintain files of arbitration awards for rights and interest cases.

• Maintain information specific to grievances/arbitrations tracking.

• Records management/GEL case file management; identify priorities within the tracking system (can include photocopying and scanning documents).

• Distribute new and amended collective agreements.

• Ensure adequate supply of general office supplies stationery and other office equipment/supplies as needed.

• Administer invoice transactions for office expenditures.

• Coordinates communication with office staff in conjunction with Manager as it relates to office closures due to inclement weather.

• Coordinates communication to office staff as it relates to issues which impact the office. For example Sonitrol/security issues air quality testing health & safety inspections problems with the elevator.

• First line of contact for Property Manager landlord and thirdparty vendors.

• Revises landlord security contact information annually for staff security and access cards.

• Notifies the Property Manager and Regional Contract Administration Managers in the event of problems with building maintenance.

• Postsecondary certificate and/or diploma in Business Administration Legal Administration Administrative Services or a related field.

• Three 3 to five 5 years of relevant experience as a legal secretary and/or office administration in labour relations and/or employment law; including one 1 year of facilities/office coordination experience required.

• Records management experience.

• Certificate courses and/or experience in project management/coordination is an asset.

• Advanced knowledge of Microsoft Office (including Word Excel Outlook Teams and PowerPoint); and demonstrated experience in database management.

• The ability to multitask prioritize and manage multiple deadlines in a fast paced environment in accordance with High level of accuracy and strong attention to detail.

• The ability to work professionally with people from various levels of the organization; impeccable interpersonal written and verbal communication.

• Demonstrated ability to prioritize and manage multiple deadlines in a fast paced environment in accordance with instructions/process; high level of accuracy and strong attention to detail.

• Adaptable and flexible individual who can work effectively as part of a team.

• CPR/First Aid Certification is an asset.

• Ability to speak other languages is considered an asset.