Program Assistant
Program Assistant
Posted on :
10-04-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
10-04-2025
Job Description
As a notforprofit organization Partners HealthCare is committed to supporting patient care research teaching and service to the community by leading innovation across our system. Founded by Brigham and Womens Hospital and Massachusetts General Hospital Partners HealthCare supports a complete continuum of care including community and specialty hospitals a managed care organization a physician network community health centers home care and other healthrelated entities. Several of our hospitals are teaching affiliates of Harvard Medical School and our system is a national leader in biomedical research.
Were focused on a peoplefirst culture for our systems patients and our professional family. Thats why we provide our employees with more ways to achieve their potential. Partners HealthCare is committed to aligning our employees personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal developmentand we recognize success at every step.
Our employees use the Partners HealthCare values to govern decisions actions and behaviors. These values guide how we get our work done: Patients Affordability Accountability & Service Commitment Decisiveness Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion Integrity & Respect Learning Continuous Improvement & Personal Growth Teamwork & Collaboration.
BA/BS degree preferred
12 years of experience in an office environment (ideally in health care)
Were focused on a peoplefirst culture for our systems patients and our professional family. Thats why we provide our employees with more ways to achieve their potential. Partners HealthCare is committed to aligning our employees personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal developmentand we recognize success at every step.
Our employees use the Partners HealthCare values to govern decisions actions and behaviors. These values guide how we get our work done: Patients Affordability Accountability & Service Commitment Decisiveness Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion Integrity & Respect Learning Continuous Improvement & Personal Growth Teamwork & Collaboration.
General Overview:
The PHI Program Assistant performs a variety of administrative duties for members of the Advisory Service team. The Program Assistant is skilled at multitasking adhering to deadlines and working in a teamoriented environment with superb communication skills. As the Program Assistant supports a variety of complex projects the individual will be exposed to a broad range of PHIs work therefore flexibility is critical.
Responsibilities:
Schedules meetings and conference calls prepares meeting logistics
Prepares agendas and takes meeting minutes
Arranges logistics related to client services (i.e. makes dinner reservations arranges transportation etc.
Assists program managers in coordinating client events
Gathers information and materials in response to requests from program staff; puts together welcome packets and gifts for guests
Responds to information requests from program staff
Generates and updates standard reports and PowerPoint presentations as requested
Liaises with local travel agency for international travel logistics (reserving hotels air travel arrangements processing visas etc.
Maintains relevant paper and electronic files for program documents
Produces financial reimbursements and participates in budgeting and financial management processes
General administrative duties related to project delivery (copying data entry etc).
Research & compiling information on health care and medical education as it relates to projects
Develops and updates project management tools & templates to ensure compliance with best practices
Partners HealthCare is an Equal Opportunity Employer & by embracing diverse skills perspectives and ideas we choose to lead. All qualified applicants will receive consideration for employment without regard to race color religious creed national origin sex age gender identity disability sexual orientation military service genetic information and/or other status protected under law. Prepares agendas and takes meeting minutes
Arranges logistics related to client services (i.e. makes dinner reservations arranges transportation etc.
Assists program managers in coordinating client events
Gathers information and materials in response to requests from program staff; puts together welcome packets and gifts for guests
Responds to information requests from program staff
Generates and updates standard reports and PowerPoint presentations as requested
Liaises with local travel agency for international travel logistics (reserving hotels air travel arrangements processing visas etc.
Maintains relevant paper and electronic files for program documents
Produces financial reimbursements and participates in budgeting and financial management processes
General administrative duties related to project delivery (copying data entry etc).
Research & compiling information on health care and medical education as it relates to projects
Develops and updates project management tools & templates to ensure compliance with best practices
BA/BS degree preferred
12 years of experience in an office environment (ideally in health care)
Skills Abilities Competencies:
Attention to detail
Ability to multitask and prioritize appropriately
Initiative and willingness to learn
Excellent interpersonal skills
Attention to detail
Creative problemsolving skills
Diplomacy and discretion around sensitive information
Capable of working in a team environment with multiple deadlines
Flexibility and adaptability to change
Ability to assess situations & anticipate and mitigate risks
Proficiency in Microsoft Office applications required
A motivated selfstarter who works with minimal supervision and has good judgment on when to seek guidance
Ability to multitask and prioritize appropriately
Initiative and willingness to learn
Excellent interpersonal skills
Attention to detail
Creative problemsolving skills
Diplomacy and discretion around sensitive information
Capable of working in a team environment with multiple deadlines
Flexibility and adaptability to change
Ability to assess situations & anticipate and mitigate risks
Proficiency in Microsoft Office applications required
A motivated selfstarter who works with minimal supervision and has good judgment on when to seek guidance
Employment Type
Full-Time
Department / Functional Area
Key Skills
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