Inpatient Program Assistant
Inpatient Program Assistant
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Job Description
Union: Non-Union
Number of Vacancies: 1
Site: 82 Buttonwood Avenue UHN Reactivation Care Centre
Department: Transitional Care Program
Reports to: Program Services Manager
Hours: 0.4FTE
Shifts: Mostly Monday Wednesday and Friday 3:00pm 8:00pm; flexibility required for weekdays and weekends
Status: Permanent Part-Time
Closing Date: August 14 2025
Position Summary
The Inpatient Program Assistant communicates effectively with patients the different areas within the Hospital and external agencies as required
Duties
- Performing reception duties and responding to a variety of inquires within Toronto Rehab external agencies and the community
- Typing filing photocopying faxing ordering and maintaining office supplies
- Ensuring admission/discharges/transfers are input into the ADT system on same day as occurrence
- Filing of appropriate information into patients health record as per protocol
- Ensuring charts and contents are in good order
- Booking and coordinating accurately and efficiently patients appointments
- Compiling and entering program service statistics and data
- Maintaining an accurate and confidential filing system
- Preparing reports including letters memos agendas meeting minutes
- Organizing room bookings conference/meeting requests and catering
- Tracking and submitting payroll accurately
- Scheduling staff duties as assigned
- Providing administrative support to Manager(s) as needed
- Providing coverage and assistance to other program administrative positions as required
- Understanding of compliance with and commitment to patient safety responsibilities and corresponding hospital plans policies and procedures in order to ensure a safe environment for patients.
Qualifications :
- Community College with recognized Office Management Certificate or equivalent work experience
- Minimum of two years relevant experience
- Excellent computer skills: MS Word Excel PowerPoint Outlook Calendar
- Excellent time management and organizational skills; ability to work under pressure effectively prioritize workload and manage competing priorities
- Strong customer service orientation
- Excellent verbal written and interpersonal communication skills
- Demonstrated ability to maintain confidentiality
Additional Information :
In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.
Competitive offer packages
Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit and UHN shuttle service
A flexible work environment
Opportunities for development and promotions within a large organization
Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts on-site gyms etc.)
Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.
All applications must be submitted before the posting close date.
UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.
Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.
UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.
We thank all applicants for their interest however only those selected for further consideration will be contacted.
Remote Work :
No
Employment Type :
Part-time
Employment Type
Part-time
