Administrative Assistant 2025-00930
Administrative Assistant 2025-00930
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Job Description
Description and Functions
Open Until Filled
GENERAL DESCRIPTION:
This position provides administrative support to the Cancer and Chronic Disease Prevention Unit. This position provides administrative support to the program in areas including but not limited to customer service fiscal processes and documentation and general administrative program processes.
Human Resource Contact:
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level.- Responsible for the operation of a multiline telephone system
- Prepare outgoing mail sort and distribute incoming mail
- Perform clerical duties such as data entry ordering and maintaining supply inventory filing copying answering phones and taking messages
- Make travel and lodging arrangements for staff
- Provide customer service to patients providers staff visitors and the public
- Accurately maintains agency files and records; inputs data into databases
- Processes organizes and maintains fiscal payment and records.
- Reviews formats and routes correspondence contracts and other items that require approval from the division administrator up to the Directors office level
- Other duties as assigned
Qualifications
PREFERENCES:
Preference may be given to applicants with two or more years of administrative support experience. Experience in customer service and experience with Microsoft Office and Google Suite products is a plus.
KNOWLEDGE:- Ability to organize and prioritize work
- Skills and proficiency with Google Suite and Microsoft products
- Ability to appropriately handle confidential and protected information
- Skills in oral and written communication
- Knowledge of techniques for providing a high level of customer service
- Knowledge of the basic principles and procedures of financial record keeping and reporting basic accounts payable and purchasing.
MINIMUM QUALIFICATIONS:Education:Associates Degree (typically in Business)Experience:01 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant IIOREducation & ExperienceSubstitution:24 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant IICertificates Licenses Registrations:NoneNecessary Special Requirements
PHYSICAL WORKING CONDITIONS:
- Typically the employee may sit comfortably to perform the work; however there may be some walking standing bending carrying light items driving an automobile etc.
- Up to two days of telework per week may be available for this position.
- Special physical demands are not required to perform the work.
NOTES:- FLSA: NonExempt
- The Wyoming Department of Health is an EVerify employer.
Supplemental Information
048Wyoming Department of Health Public Health Division
Clickhere to view the State of Wyoming Classification and Pay Structure.
URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.
Employment Type
Full-Time
